The Confirmation of Maternity Leave Letter is a crucial document in New Zealand's employment framework, required when an employee has requested and been approved for maternity leave. This document is used to formally acknowledge and confirm the arrangements discussed between the employer and employee regarding maternity leave, ensuring compliance with the Parental Leave and Employment Protection Act 1987. It should be issued after receiving a maternity leave request and before the leave period begins, typically including details about leave duration, entitlements, job protection, and return-to-work arrangements. The letter serves multiple purposes: it provides written confirmation of the agreed arrangements, helps ensure legal compliance, creates a clear record for both parties, and outlines important details about leave administration and maintenance of employment rights.
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1. Letterhead and Date: Company letterhead, current date, and reference number if applicable
2. Employee Details: Full name and address of the employee
3. Acknowledgment of Request: Confirmation of receiving the maternity leave request and any supporting documentation
4. Leave Dates: Confirmation of approved start and end dates of maternity leave
5. Leave Entitlements: Details of primary carer leave duration and any government-paid parental leave entitlements
6. Job Protection: Confirmation that their position (or equivalent) will be held for their return
7. Annual Leave Impact: Information about how annual leave accrual is affected during maternity leave
8. Return to Work Date: Expected date of return to work
9. Contact During Leave: Arrangements for keeping in touch during the leave period
10. Signature Block: Space for employer signature, name, and position
1. Extended Leave Details: Include when employee is eligible for and has requested extended leave beyond primary carer leave
2. Partner's Leave: Include when employee's partner is also taking leave and coordination is required
3. Flexible Return Arrangements: Include when discussing modified working arrangements upon return
4. KiwiSaver Contributions: Include when addressing how KiwiSaver contributions will be handled during leave
5. Keeping in Touch Days: Include when arranging paid working days during leave period
6. Handover Plan: Include when specific handover arrangements need to be documented
1. Leave Entitlements Summary: Detailed breakdown of leave types and durations, including primary carer leave, extended leave, and any other applicable leave
2. Government Paid Parental Leave Information: Information about applying for and receiving government-paid parental leave
3. Return to Work Plan: Detailed plan for return to work, including any agreed flexible working arrangements
4. Handover Documentation: List of responsibilities and tasks to be handed over before leave begins
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