The Employee Termination Announcement To Staff is a crucial document used in New Zealand workplace communications to maintain transparency and professional relationships during staff transitions. It serves as the official notification to remaining employees about a colleague's departure, whether through resignation, retirement, or other circumstances. The document must comply with New Zealand's employment legislation, particularly regarding privacy and good faith obligations. It is typically used when an employee's departure needs to be communicated organization-wide or to specific departments, ensuring consistent messaging and managing potential workplace disruption. The announcement should be carefully crafted to provide necessary information while respecting confidentiality and maintaining appropriate professional standards.
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1. Date and Distribution List: Specify the date of the announcement and intended recipients (e.g., 'All Staff', specific departments, etc.)
2. Announcement of Departure: A clear, neutral statement announcing the employee's departure, including their name, position, and last day of employment
3. Transition Arrangements: Information about how the departing employee's responsibilities will be handled in the immediate term
4. Contact Point: Designation of who staff should contact for questions or concerns related to the transition
1. Reason for Departure: Used only when appropriate and agreed upon with the departing employee, such as retirement or pursuing other opportunities. Omit in cases of contentious terminations
2. Farewell Arrangements: Include if there will be any formal farewell or opportunity for colleagues to say goodbye, only appropriate for amicable departures
3. Recognition of Service: Used for long-serving employees or when departure is on good terms, highlighting key contributions
4. Recruitment Plans: Include if there are immediate plans to recruit a replacement or restructure the role
5. Confidentiality Reminder: Used in sensitive situations to remind staff about confidentiality obligations
1. Transition Plan Summary: Optional high-level overview of how work will be redistributed, if relevant for complex roles
2. Contact Directory Update: Updated contact information for key responsibilities previously handled by the departing employee
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