An Authorization Letter For House Caretaker is a crucial document used in the Philippines when property owners need to delegate the responsibility of managing their residential property to a trusted individual or entity. This document is particularly important for property owners who are frequently away, residing overseas, or unable to personally manage their property. It is governed by Philippine civil law, specifically provisions relating to agency relationships and property management under the Civil Code of the Philippines. The letter typically includes detailed specifications about the property, the scope of authority granted, duration of the arrangement, and specific responsibilities of the caretaker. Proper notarization is required to ensure legal validity, and the document serves as protection for both the property owner and the caretaker by clearly defining their respective rights and obligations.
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1. Date and Location: Current date and place where the letter is being executed
2. Property Owner Details: Full legal name, address, and contact information of the property owner
3. Caretaker Details: Full legal name, address, and contact information of the designated caretaker
4. Property Information: Complete address and description of the property being placed under the caretaker's supervision
5. Authorization Statement: Clear statement of authorization and the general purpose of appointing the caretaker
6. Scope of Authority: Detailed list of specific powers and responsibilities being granted to the caretaker
7. Duration: Time period for which the authorization is valid
8. Signatures: Space for signatures of the property owner and caretaker, with proper notarization block
1. Emergency Contacts: List of additional contact persons in case of emergencies - recommended when the property owner will be difficult to reach
2. Financial Authority: Specific details about any financial powers granted - needed if caretaker will handle bills or receive rental payments
3. Reporting Requirements: Frequency and type of reports required from the caretaker - useful for long-term arrangements
4. Compensation: Details of any payment or compensation for the caretaker - include if the arrangement is not purely voluntary
5. Termination Clause: Conditions and process for terminating the authorization - recommended for long-term arrangements
6. Liability Statement: Clarification of liability and insurance requirements - important if valuable property is involved
1. Schedule A - Property Inventory: Detailed list of furniture, appliances, and other valuable items in the property
2. Schedule B - Maintenance Schedule: Regular maintenance tasks and their frequency
3. Schedule C - Utility Accounts: List of utility accounts, account numbers, and payment schedules
4. Schedule D - Emergency Procedures: Step-by-step procedures for handling different types of emergencies
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