The Authorization Letter For House Caretaker is a crucial document used in Malaysia when property owners need to delegate responsibility for their residential property to a trusted individual or service provider. This document is particularly relevant when owners are traveling abroad, residing in a different location, or unable to personally manage their property for extended periods. The letter, governed by Malaysian law, establishes clear lines of authority and responsibility, protecting both the owner's interests and the caretaker's position. It typically includes detailed information about property access, maintenance responsibilities, emergency procedures, and any limitations on the caretaker's authority. This document is essential for legal compliance and risk management in property care arrangements.
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1. Date and Location: Current date and place where the letter is being written
2. Property Owner Details: Full name, ID/passport number, and contact information of the property owner
3. Caretaker Details: Full name, ID/passport number, and contact information of the appointed caretaker
4. Property Details: Complete address and description of the property being placed under care
5. Authorization Statement: Clear statement authorizing the caretaker to look after the property
6. Scope of Authority: Specific responsibilities and powers granted to the caretaker
7. Duration: Time period for which the authorization is valid
8. Emergency Contact Information: Alternative contacts in case of emergencies
9. Signature Block: Space for signatures of property owner, caretaker, and witnesses
1. Compensation Details: Include if the caretaker will receive payment or compensation for their services
2. Access Instructions: Include if there are specific instructions about accessing the property (key location, security codes, etc.)
3. Restricted Activities: Include if there are specific actions the caretaker is NOT authorized to take
4. Reporting Requirements: Include if the caretaker needs to provide regular updates or reports
5. Insurance Information: Include if relevant insurance details need to be documented
6. Termination Clause: Include if specific conditions for terminating the authorization need to be outlined
1. Schedule A - Property Inventory: Detailed list of furniture, appliances, and valuable items in the property
2. Schedule B - Maintenance Checklist: List of regular maintenance tasks to be performed by the caretaker
3. Schedule C - Emergency Contact List: Comprehensive list of emergency contacts including utilities, maintenance services, and local authorities
4. Schedule D - House Rules: Specific rules or guidelines for maintaining the property
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