An Authorization Letter To Process Clearance From Work is commonly used in the Philippine employment context when an employee needs someone else to handle their clearance requirements upon separation from employment. This document becomes necessary when the employee cannot personally process their clearance due to various reasons such as relocation, new employment commitments, or other personal circumstances. The letter must comply with Philippine labor laws and typically includes detailed information about both the principal and the authorized representative, specific powers granted, and the duration of the authorization. It may require notarization and must be accompanied by valid identification documents of both parties. The document is crucial for ensuring a smooth clearance process and protecting both the employee's and employer's interests during the employment separation procedure.
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1. Date and Location: Current date and place where the letter is being executed
2. Addressee Details: Complete name and address of the organization/department to whom the letter is addressed
3. Subject Line: Clear indication that this is an Authorization Letter for Processing Work Clearance
4. Principal's Information: Complete details of the person granting the authorization, including full name, employee ID, department, and position
5. Representative's Information: Complete details of the authorized representative, including full name and valid ID information
6. Purpose Statement: Clear statement of the purpose of the authorization for processing work clearance
7. Scope of Authority: Specific powers and actions the representative is authorized to undertake
8. Duration of Authority: Validity period of the authorization
9. Signature Block: Space for principal's signature, printed name, and date
1. Contact Information Section: Additional contact details for both principal and representative, used when ongoing communication might be necessary
2. Reason for Inability to Appear: Explanation of why the principal cannot process the clearance personally, included when required by the organization
3. Special Instructions: Any specific instructions or limitations for the representative, included when there are particular requirements or restrictions
4. Witness Section: Space for witnesses to sign, included when required by company policy or local regulations
5. Notary Section: Space for notarization details, included when the document needs to be notarized
1. Copy of Principal's Valid ID: Photocopy of the principal's government-issued ID to be attached
2. Copy of Representative's Valid ID: Photocopy of the authorized representative's government-issued ID to be attached
3. List of Clearance Requirements: Optional checklist of specific clearance documents or requirements to be processed
4. Company-Specific Forms: Any additional forms required by the specific company or organization for processing clearance
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