A Card Authorization Letter is essential in situations where a cardholder needs to formally delegate card usage rights to another individual in the Philippines. This document is commonly used in both personal and corporate contexts, such as authorizing family members to make purchases, enabling business assistants to handle company expenses, or allowing temporary access during the primary cardholder's absence. The letter must adhere to Philippine banking regulations and typically includes the identities of both the authorizer and authorized person, specific card details, authorization scope, validity period, and any applicable restrictions. It serves as a legal record of the authorization and helps protect all parties involved while ensuring compliance with local financial and data privacy regulations. The document is particularly important for maintaining clear audit trails and preventing unauthorized card usage.
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1. Date and Location: Current date and place of writing the authorization letter
2. Recipient Details: Name and address of the bank/financial institution to whom the letter is addressed
3. Subject Line: Clear indication that this is a Card Authorization Letter
4. Authorizer Information: Full legal name, address, and contact details of the primary cardholder
5. Authorized Person Details: Full legal name, address, and contact details of the person being authorized to use the card
6. Card Information: Relevant card details including last 4 digits of card number and type of card (maintaining security)
7. Authorization Statement: Clear and specific statement of the authorization being granted
8. Duration of Authorization: Specific timeframe for which the authorization is valid
9. Signature Block: Space for authorizer's signature, printed name, and date
1. Transaction Limits: Specific spending limits or restrictions, used when the authorizer wants to set monetary boundaries
2. Geographic Restrictions: Specific locations where the card can be used, included when authorization is limited to certain regions
3. Purpose Statement: Specific purpose for which the authorization is granted, used when the authorization is for specific types of transactions only
4. Emergency Contact Information: Additional contact details for urgent situations, included for high-value or critical authorizations
5. Revocation Terms: Specific conditions under which the authorization may be revoked, included for longer-term authorizations
1. Copy of Primary Cardholder's ID: Photocopy of valid government-issued ID of the primary cardholder
2. Copy of Authorized Person's ID: Photocopy of valid government-issued ID of the person being authorized
3. Transaction Limit Schedule: Detailed breakdown of transaction limits if applicable
4. Bank Forms: Any specific forms required by the bank/financial institution for card authorization
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking & Financial Services
Corporate Services
Retail
Travel & Hospitality
Professional Services
Education
Healthcare
Non-Profit Organizations
Government Services
Business Process Outsourcing
Relevant Teams
Finance
Legal
Compliance
Administration
Procurement
Treasury
Risk Management
Corporate Secretariat
Operations
Accounts Payable
Relevant Roles
Chief Financial Officer
Finance Manager
Compliance Officer
Corporate Secretary
Executive Assistant
Administrative Manager
Procurement Manager
Accounts Payable Specialist
Treasury Manager
Legal Counsel
Risk Management Officer
Business Operations Manager
Personal Assistant
Office Manager
Financial Controller
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