An Authorization Letter to Receive is a crucial document in Philippine business and personal transactions where direct receipt of items, documents, or payments by the principal party is not possible. This document type is governed by Philippine civil law and requires proper notarization to be legally binding. It's commonly used when someone needs to delegate authority for collecting important documents, receiving packages, withdrawing money, or handling other significant transactions. The letter must clearly specify the authorizer's details, the authorized person's information, the specific scope of authority granted, and the duration of the authorization. These letters are particularly important in the Philippine context due to strict requirements for proper documentation in both government and private sector transactions.
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1. Date and Place: Current date and location where the letter is being executed
2. Recipient Entity: Name and address of the organization or person to whom the authorization letter is addressed
3. Authorizer Details: Complete name, address, and identification details of the person giving the authorization
4. Authorized Person Details: Complete name, address, and identification details of the person being authorized
5. Purpose Statement: Clear and specific description of what the authorized person is empowered to receive or collect
6. Duration of Authority: Specific timeframe for which the authorization is valid
7. Signature Block: Space for signatures of the authorizer, authorized person, and notary public
1. Special Instructions: Any specific procedures or requirements for the authorized person to follow when receiving items
2. Authority Limitations: Any restrictions or limitations on what the authorized person can receive or do
3. Relationship Declaration: Statement explaining the relationship between the authorizer and authorized person, used when relevant to establish trust
4. Emergency Contact: Alternative contact information in case of issues, particularly useful for high-value items
5. Revocation Clause: Terms under which the authorization can be revoked before the expiry date
1. Copy of Authorizer's ID: Photocopy of valid government-issued ID of the person giving authorization
2. Copy of Authorized Person's ID: Photocopy of valid government-issued ID of the person being authorized
3. List of Items: Detailed inventory of items to be received, used when authorizing receipt of multiple or specific items
4. Supporting Documents: Any relevant documents proving the authorizer's right to the items to be received
Relevant legal definitions
Clauses
Relevant Industries
Banking and Finance
Education
Healthcare
Retail
Logistics and Courier Services
Government Services
Legal Services
Real Estate
Insurance
Manufacturing
Telecommunications
Relevant Teams
Administrative Services
Legal
Human Resources
Operations
Procurement
Compliance
Document Control
Facilities Management
Customer Service
Corporate Secretariat
Relevant Roles
Administrative Assistant
Office Manager
Legal Secretary
Human Resources Manager
Compliance Officer
Corporate Secretary
Operations Manager
Procurement Officer
Logistics Coordinator
Document Controller
Executive Assistant
Facilities Manager
Legal Counsel
Branch Manager
Customer Service Representative
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