The Confidentiality Agreement For Volunteers is essential for organizations in the Philippines that engage volunteers and need to protect sensitive information. This document is specifically designed to comply with Philippine legislation, including the Data Privacy Act of 2012 (RA 10173) and the Volunteer Act of 2007 (RA 9418). It should be used whenever volunteers may have access to confidential information, including personal data, organizational strategies, beneficiary information, or proprietary methods. The agreement balances the need for information security with the unique nature of volunteer relationships, providing clear guidelines while avoiding overly burdensome restrictions that might discourage volunteer participation.
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1. Parties: Identification of the organization and the volunteer, including complete names, addresses, and contact details
2. Background: Brief context about the organization, the volunteer program, and the purpose of the confidentiality agreement
3. Definitions: Clear definitions of key terms including 'Confidential Information', 'Volunteer Services', 'Volunteer Period', and other relevant terms
4. Scope of Volunteer Services: Description of the volunteer role and activities that will expose the volunteer to confidential information
5. Confidentiality Obligations: Detailed explanation of the volunteer's obligations regarding confidential information, including non-disclosure and safe handling requirements
6. Permitted Uses: Specific circumstances under which the volunteer may use or share confidential information in performing their volunteer duties
7. Security Measures: Required procedures and precautions for handling and protecting confidential information
8. Duration of Obligations: Timeframe for confidentiality obligations, including obligations that continue after the volunteer period ends
9. Return of Materials: Requirements for returning or destroying confidential information upon completion of volunteer service
10. Data Privacy Compliance: Specific provisions ensuring compliance with the Philippine Data Privacy Act
11. Breach and Remedies: Consequences of breaching the agreement and available remedies
12. General Provisions: Standard clauses including governing law, jurisdiction, and entire agreement provisions
1. Intellectual Property: Include when volunteers may be involved in creating or handling intellectual property during their service
2. Social Media and Communications: Include when volunteers have access to social media accounts or communicate on behalf of the organization
3. Third Party Information: Include when volunteers may have access to confidential information belonging to third parties or partners
4. Photography and Recording: Include when volunteers may be exposed to or responsible for sensitive photographic or recorded material
5. Emergency Disclosure: Include when volunteers may need to disclose confidential information in emergency situations
6. Volunteer Benefits: Include when offering specific benefits or reimbursements to volunteers that may affect confidentiality obligations
1. Schedule 1 - Types of Confidential Information: Detailed list of categories and examples of confidential information specific to the organization
2. Schedule 2 - Security Protocols: Specific procedures and guidelines for handling different types of confidential information
3. Schedule 3 - Volunteer Role Description: Detailed description of the volunteer role and associated responsibilities
4. Appendix A - Acknowledgment Form: Form for volunteers to acknowledge receipt and understanding of confidentiality obligations
5. Appendix B - Incident Reporting Form: Template for reporting potential breaches or security incidents
Relevant legal definitions
Clauses
Relevant Industries
Non-profit
Healthcare
Education
Social Services
Religious Organizations
Arts and Culture
Environmental Conservation
Disaster Relief
Community Development
Youth Services
Elder Care
Animal Welfare
Heritage Preservation
Sports and Recreation
Humanitarian Aid
Relevant Teams
Human Resources
Legal
Volunteer Services
Compliance
Operations
Community Outreach
Administration
Risk Management
Program Management
Data Protection
Relevant Roles
Volunteer Coordinator
Program Director
Human Resources Manager
Legal Counsel
Compliance Officer
Executive Director
Operations Manager
Volunteer Services Manager
Community Outreach Coordinator
Project Manager
Data Protection Officer
Administrative Director
Risk Management Officer
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