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The Letter of Transfer of Service is a crucial document in Philippine business operations, used when an employee needs to be transferred within an organization or between affiliated entities. This document type is essential for compliance with Philippine labor laws and DOLE regulations, particularly when implementing organizational changes, career development moves, or operational restructuring. The letter formally documents the transfer details, including the effective date, new role specifications, reporting relationships, and any changes to employment terms. It serves multiple purposes: official notification to the employee, documentation for HR records, and a legal reference point for the modified employment arrangement. The document is particularly important in the Philippine context where formal documentation of employment changes is required for regulatory compliance and employee protection.

1. Letter Header: Company letterhead, date, reference number, and recipient details

2. Subject Line: Clear indication that this is a Transfer of Service notification

3. Opening Statement: Formal introduction and reference to any prior discussions or agreements regarding the transfer

4. Current Position Details: Employee's current role, department, and location

5. Transfer Details: New position, department, location, and effective date of transfer

6. Terms and Conditions: Key changes in employment terms, if any, including reporting relationships

7. Reason for Transfer: Brief explanation of the business reason for the transfer

8. Closing Statement: Instructions for acceptance and contact person for queries

9. Signature Block: Authorized signatory details and space for acknowledgment