The Statutory Declaration Letter is a crucial legal instrument in the Philippine legal system, used when individuals need to formally declare facts under oath. This document type is governed by Philippine notarial laws and regulations, including the Revised Rules on Notarial Practice of 2004. It serves multiple purposes, from verifying personal information to supporting legal claims, and is widely accepted by government agencies, courts, and private institutions. The declaration must be executed before a notary public and requires the declarant to affirm the truthfulness of their statements under penalty of perjury. Common uses include confirming identity, proving residency, declaring business ownership, supporting visa applications, or verifying employment history. The document's formal nature and legal implications make it a significant tool in both personal and professional contexts within the Philippine jurisdiction.
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1. Title and Venue: Clearly states 'STATUTORY DECLARATION' and the place where the declaration is made
2. Declarant Information: Full name, age, citizenship, civil status, and complete address of the person making the declaration
3. Opening Statement: Formal opening stating that the declaration is made under oath and subject to penalties of perjury
4. Body of Declaration: Clear, numbered paragraphs containing the facts being declared, written in first person
5. Statement of Truth: Affirmation that all stated facts are true and correct to the declarant's knowledge and belief
6. Legal Warning: Statement acknowledging the penalties for making false declarations under Philippine law
7. Execution Block: Space for signature, date, and notary public's acknowledgment
1. Supporting References: Used when the declaration refers to specific documents, laws, or regulations that support the declared facts
2. Witness Statement: Added when additional verification of facts by witnesses is required
3. Purpose Statement: Included when the declaration is being made for a specific purpose or institution
4. Translation Certificate: Required when the declaration needs to be in multiple languages or is translated from another language
1. Documentary Exhibits: Copies of supporting documents referenced in the declaration
2. Photo Exhibits: Photographs or images that support the declared facts, if applicable
3. Identity Documents: Copies of the declarant's identification documents as required by notarial rules
4. Certificate of Translation: If the document is translated, the certified translation and translator's credentials
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