The Confirmation Of Termination Of Employment Letter is a crucial document used in Saudi Arabia when formally ending an employment relationship. It serves as an official record required under Saudi Labor Law (Royal Decree No. M/51) and related regulations, providing written confirmation of employment termination. This document is essential for both employers and employees as it clearly states the termination details, final settlements, and post-employment obligations. It should be issued whether the termination is due to resignation, contract completion, or other reasons. The letter helps prevent future disputes by documenting the terms of separation and ensures compliance with local labor regulations regarding employment termination procedures. It also facilitates the employee's transition by providing necessary documentation for future employment or government procedures.
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1. Letter Header and Date: Company letterhead, date, and reference number
2. Employee Information: Full name, employee ID, position, and department
3. Confirmation of Termination: Clear statement confirming employment termination and effective date
4. Last Working Day: Specification of the final working day
5. Reason for Termination: Brief statement of termination reason (e.g., resignation, end of contract, etc.)
6. Notice Period: Confirmation of notice period served or payment in lieu
7. Final Settlement: Statement regarding final salary, end-of-service benefits, and payment timing
8. Company Property: List of company items to be returned
9. Signature Block: Space for employer signature, employee acknowledgment, and date
1. Non-Competition Reminder: Include when employee is bound by non-compete obligations
2. Confidentiality Obligations: Include when reminding of ongoing confidentiality duties
3. Reference Provision: Include when specifying the company's policy on providing references
4. Outstanding Loans: Include when there are outstanding company loans to be settled
5. Unused Leave Balance: Include when addressing accumulated leave days and compensation
6. Exit Interview: Include when scheduling or confirming exit interview details
7. Medical Insurance: Include when specifying the end date of medical coverage
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, end-of-service benefits, and other dues
2. Company Property Checklist: Itemized list of company assets to be returned
3. Employee Clearance Form: Department-wise clearance checklist
4. Handover Report Template: Template for documenting handover of work responsibilities
5. Benefits Termination Schedule: Timeline for termination of various benefits and entitlements
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Construction
Manufacturing
Oil and Gas
Technology
Healthcare
Retail
Education
Professional Services
Telecommunications
Hospitality
Transportation and Logistics
Real Estate
Mining
Agriculture
Relevant Teams
Human Resources
Legal
Compliance
Personnel Administration
Employee Relations
Corporate Secretariat
Management
Operations
Administration
Relevant Roles
HR Manager
HR Director
HR Business Partner
Legal Counsel
Company Secretary
HR Administrator
Personnel Manager
Employee Relations Manager
Compliance Officer
Department Head
General Manager
Operations Manager
Chief Human Resources Officer
HR Operations Manager
Recruitment Manager
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