The Final Exit Letter For Company is a mandatory document required by Saudi Arabian authorities when an expatriate employee permanently leaves their employment and the Kingdom. This document is essential for completing the formal exit process and is required by various government departments, including the Ministry of Labor and the General Directorate of Passports. The letter serves as official confirmation that all employment obligations have been fulfilled, including final settlements, end-of-service benefits, and the return of company property. It must be issued in accordance with Saudi Labor Law and related regulations, particularly focusing on the requirements outlined in Ministerial Resolution No. 4786 (2016). The document is crucial for both protecting employer interests and ensuring employee rights during the final exit process.
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1. Company Letter Head: Official company letterhead including company name, commercial registration number, and contact details
2. Date and Reference Number: Current date and internal reference number for the letter
3. Addressee Details: To whom it may concern' statement or specific authority being addressed
4. Employee Information: Full name, ID/Iqama number, nationality, and position of the employee
5. Confirmation of Employment: Statement confirming the employee's period of employment with start and end dates
6. Final Settlement Statement: Confirmation that all financial dues have been settled including salary, end of service benefits, and other entitlements
7. No Objection Declaration: Statement declaring no objection to the employee's final exit from Saudi Arabia
8. Authorization: Official signature of authorized signatory and company stamp
1. Performance Statement: Optional positive statement about employee's performance and conduct, used when providing a reference
2. Return of Company Property: Confirmation of return of all company assets, needed when employee had company property in their possession
3. Non-Compete Reminder: Reference to any post-employment restrictions, included if the employee's contract contained non-compete clauses
4. Outstanding Loans: Declaration regarding any company loans or financial obligations, included if there were any loans during employment
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, end of service benefits, and any deductions
2. Property Handover Checklist: List of company properties returned by the employee
3. Government Authority Clearances: Copies of clearances from relevant government departments (GOSI, Labor Office, etc.)
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