The Independent Contractor Termination Letter is a crucial document used in Singapore when ending a contractor relationship. It should be used when either party wishes to terminate the engagement in accordance with the original agreement's terms. The document ensures proper documentation of the termination process, outlines final payment arrangements, addresses the return of any company property, and reinforces ongoing obligations such as confidentiality. Under Singapore law, while contractors aren't covered by the Employment Act, the termination must still comply with contract law principles and the original agreement's terms.
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1. Date and Address Block: Formal letter heading including current date and contractor's full contact details
2. Reference to Original Agreement: Citation of the original independent contractor agreement including date of execution and any amendments
3. Termination Statement: Clear and unambiguous statement of termination with specific effective date
4. Notice Period Confirmation: Confirmation that contractual notice period requirements have been met or waived
5. Final Payment Terms: Details of final payment arrangements including amount, timeline, and method of payment
1. Reason for Termination: Optional explanation of termination reasons, included when termination is for cause or by mutual agreement
2. Transition of Work: Instructions and requirements for handover of ongoing projects and work materials
3. Post-Termination Obligations: Reminder of continuing obligations such as confidentiality, non-compete, and intellectual property rights
4. Data Protection Compliance: Specific instructions regarding handling of personal data and compliance with PDPA requirements
1. Final Payment Schedule: Detailed breakdown of final payments, including any outstanding amounts and reimbursements
2. Property Return Checklist: Comprehensive list of company property to be returned by the contractor
3. Project Status Report: Summary of status for all ongoing projects and handover requirements
4. Confidential Information Log: List of confidential information accessed and confirmation of return or destruction
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