A Reference Letter To Whom It May Concern is commonly used in Singapore when employees transition between jobs or apply for further education. The document provides a standardized way to communicate an individual's employment history, job responsibilities, and professional conduct to unknown future recipients. It must comply with Singapore's PDPA 2012 and employment legislation, ensuring accurate representation while protecting both the provider and recipient. This format is particularly useful when the reference may be used multiple times or when the final recipient is unknown at the time of writing.
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1. Date: Current date of letter issuance
2. Salutation: 'To Whom It May Concern' header
3. Employee Information: Full name and role of the employee
4. Employment Period: Start and end dates of employment
5. Role Description: Brief description of responsibilities and position
6. Signatory Details: Name, position, and contact information of the reference provider
1. Performance Assessment: Brief evaluation of work quality and achievements, used when specifically requested
2. Reason for Departure: If appropriate and agreed with employee
3. Special Projects: Notable contributions or achievements, when relevant
4. Character Reference: Personal qualities and work ethic, if specifically requested
1. Employment Certificate: Official document confirming employment dates and position
2. Project List: Optional detailed list of major projects handled by employee
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