The Nomination Declaration Form is a mandatory document required under Qatar's corporate governance framework when appointing individuals to significant corporate positions. This form is essential for ensuring compliance with Qatar's Commercial Companies Law and related regulations, particularly when appointing directors, officers, or authorized representatives. The document serves multiple purposes: it captures the nominee's personal and professional details, confirms their eligibility for the position, documents their acceptance of the role, and includes necessary declarations regarding conflicts of interest and compliance with local laws. The form is particularly crucial for companies operating in regulated sectors or those registered with the Qatar Financial Centre (QFC), where additional governance requirements may apply. It forms part of the official corporate records and may be required for submission to various regulatory authorities.
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Key Requirements PROMPT example:
Nomination Declaration Form
"I need a Nomination Declaration Form for appointing a new independent director to our QFC-registered financial services company, with specific focus on regulatory compliance and financial sector experience declarations, to be effective from March 1, 2025."
1. Declarant Information: Full legal name, nationality, Qatar ID/passport number, and contact details of the nominee
2. Company Details: Legal name of the company, commercial registration number, and registered address
3. Position Details: Specific position/role for which the nomination is being made
4. Declarations: Standard declarations regarding eligibility, no conflicts of interest, and compliance with Qatar laws
5. Fitness and Propriety: Declarations regarding professional qualifications, experience, and absence of criminal records
6. Compliance Statements: Confirmations of compliance with relevant Qatar regulations and corporate governance requirements
7. Authentication: Space for signature, date, and official authentication requirements
1. Additional Directorships: Section listing other current directorships or positions held, required if nominee holds other corporate positions
2. Professional Qualifications: Detailed section about relevant professional qualifications, required for regulated positions
3. Powers and Authorities: Specific details about the scope of authority being granted, needed for executive positions
4. Related Party Disclosures: Declaration of any related party relationships, required if there are potential conflicts of interest
1. Appendix A - Identity Documents: Copies of passport, Qatar ID, and other identification documents
2. Appendix B - Professional Certificates: Copies of relevant professional qualifications and certifications
3. Appendix C - Criminal Record Check: Recent police clearance certificate or similar documentation
4. Appendix D - Corporate Resolution: Copy of corporate resolution approving the nomination (if applicable)
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Relevant Industries
Financial Services
Banking
Insurance
Real Estate
Manufacturing
Trading
Professional Services
Technology
Energy
Construction
Healthcare
Education
Telecommunications
Hospitality
Retail
Relevant Teams
Legal
Compliance
Corporate Governance
Company Secretariat
Board Services
Human Resources
Risk Management
Corporate Affairs
Administrative Services
Regulatory Affairs
Relevant Roles
Board Director
Executive Director
Managing Director
Chief Executive Officer
Chief Financial Officer
Chief Operating Officer
Company Secretary
Compliance Officer
Legal Director
General Manager
Department Head
Authorized Representative
Corporate Officer
Non-Executive Director
Independent Director
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