The Release of Information Template serves as a critical document in the UAE's regulatory landscape, where strict data protection laws govern the sharing and handling of personal and business information. This template is essential for organizations needing to facilitate the lawful disclosure of information while maintaining compliance with Federal Decree Law No. 45 of 2021 and related regulations. It is designed for use across various scenarios, from healthcare record transfers to financial information sharing, incorporating necessary safeguards and consent mechanisms. The template addresses both domestic and international information transfers, considering the UAE's position as a global business hub, and includes provisions for electronic processing and storage of information in line with cybersecurity requirements.
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1. Parties: Identification of the information holder (releasing party), the requesting party, and the subject of the information (if different from either party)
2. Background: Context of the information release request and relationship between the parties
3. Definitions: Key terms used in the document, including types of information, confidential information, permitted purposes, etc.
4. Scope of Information: Detailed description of the specific information to be released, including format and time period covered
5. Purpose of Release: Clear statement of the authorized purpose(s) for which the information may be used
6. Duration and Expiry: Time period for which the release authorization remains valid
7. Consent and Authorization: Express authorization for information release and confirmation of voluntary consent
8. Rights and Obligations: Rights of all parties involved and obligations regarding the handling of released information
9. Data Protection Compliance: Compliance requirements with UAE data protection laws and regulations
10. Revocation Rights: Process and rights for revoking the authorization
11. Execution: Signature blocks and execution requirements
1. Medical Information Specific Provisions: Additional provisions specific to medical records, required when the release involves health information
2. Third Party Recipients: Section identifying additional authorized recipients, needed when information may be shared beyond the requesting party
3. International Transfer Provisions: Required when information may be transferred outside the UAE
4. Emergency Contact Authorization: Optional section for designating emergency contacts who may access information
5. Fees and Charges: Section detailing any applicable fees for information release, if relevant
6. Digital Processing Consent: Additional provisions for electronic processing and storage of information, if applicable
1. Schedule A - Information Details: Detailed listing of specific information/documents to be released
2. Schedule B - Authorized Recipients: List of specific individuals or entities authorized to receive the information
3. Schedule C - Security Requirements: Specific security and handling requirements for the released information
4. Appendix 1 - Consent Form: Standard consent form template in Arabic and English
5. Appendix 2 - Identity Verification Requirements: Documents required for identity verification of requesting parties
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Banking and Financial Services
Education
Legal Services
Government and Public Sector
Insurance
Real Estate
Professional Services
Technology and Telecommunications
Human Resources
Relevant Teams
Legal
Compliance
Information Security
Data Protection
Human Resources
Risk Management
Information Governance
Operations
Medical Records
Administrative Services
Relevant Roles
Data Protection Officer
Compliance Manager
Legal Counsel
Privacy Officer
Information Security Manager
Records Manager
HR Director
Medical Records Officer
Compliance Coordinator
Risk Manager
Information Governance Manager
General Counsel
Chief Privacy Officer
Operations Manager
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