The Release of Information document serves as a crucial legal instrument in Indonesia's data protection framework, enabling organizations and individuals to share sensitive information in a controlled and compliant manner. This document is essential when there's a need to disclose personal, medical, financial, or other confidential information to third parties while maintaining privacy protections under Indonesian law. It's particularly relevant in scenarios involving healthcare records, financial documentation, educational records, or professional credentials. The document must comply with Law No. 27 of 2022 on Personal Data Protection (PDP Law) and related regulations, ensuring proper consent mechanisms and data subject rights are preserved. Used across various sectors, the Release of Information agreement provides legal protection for both the information provider and recipient while establishing clear parameters for information handling and confidentiality obligations.
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1. Parties: Identification of the data subject (information owner), the party releasing the information, and the recipient(s) of the information
2. Background: Context for the information release and relationship between the parties
3. Definitions: Key terms used in the document, including types of information, processing activities, and technical terms
4. Purpose of Disclosure: Clear statement of the specific purpose(s) for which the information is being released
5. Information to be Released: Detailed description of the specific information authorized for release
6. Duration and Validity: Time period for which the authorization is valid
7. Rights and Obligations: Rights of the data subject and obligations of the receiving party regarding the use and protection of the information
8. Privacy and Confidentiality: Requirements for maintaining confidentiality and protecting the released information
9. Consent and Authorization: Express consent statement and authorization for information release
10. Revocation Rights: Process and rights for revoking the authorization
11. Execution: Signature blocks and execution requirements
1. Third Party Disclosure: Include when information may be shared with additional third parties beyond the primary recipient
2. Special Categories of Data: Include when sensitive personal data (health, financial, etc.) is involved, specifying additional protections
3. Electronic Processing: Include when information will be processed or stored electronically
4. International Transfer: Include when information may be transferred outside of Indonesia
5. Fees and Charges: Include when there are costs associated with the information release
6. Emergency Disclosure: Include when providing for emergency situations where expedited release may be necessary
1. Schedule A - Information Details: Detailed listing of specific information/documents to be released
2. Schedule B - Consent Form: Standardized consent form meeting Indonesian legal requirements
3. Schedule C - Processing Activities: Detailed description of how the information will be processed, stored, and protected
4. Schedule D - Authorized Recipients: List of specific individuals or entities authorized to receive the information
5. Appendix 1 - Security Measures: Description of security measures for protecting the released information
6. Appendix 2 - Privacy Notices: Required privacy notices and disclosures under Indonesian law
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Financial Services
Education
Professional Services
Insurance
Government & Public Sector
Technology & IT
Legal Services
Human Resources
Research & Development
Telecommunications
Relevant Teams
Legal
Compliance
Privacy
Information Security
Records Management
Human Resources
Risk Management
Operations
Regulatory Affairs
Information Technology
Data Management
Administrative Services
Relevant Roles
Data Protection Officer
Compliance Manager
Legal Counsel
Privacy Officer
Medical Records Administrator
Information Security Manager
HR Director
Risk Manager
Operations Manager
Records Manager
Information Management Specialist
Healthcare Administrator
Corporate Secretary
Chief Privacy Officer
Regulatory Affairs Director
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