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An Authorization Letter to Collect Certificate is a critical document in Belgian administrative practice, used when an individual cannot personally collect important certificates or documents from official authorities. This document type is governed by Belgian civil law and must meet specific formal requirements to be valid. It's commonly used for collecting various official certificates such as birth certificates, marriage certificates, criminal records, or other government-issued documents. The letter must clearly identify both the authorizer and the authorized representative, specify the exact certificate to be collected, and include all necessary personal information as required by Belgian authorities. The document is particularly important in situations where direct collection is not possible due to personal circumstances, business requirements, or geographical constraints.

1. Date and Place: Current date and place of execution of the authorization letter

2. Authorizer Details: Full name, address, and identification details (national registration number) of the person giving authorization

3. Authorized Person Details: Full name, address, and identification details of the person being authorized to collect the certificate

4. Purpose Statement: Clear statement of the specific authorization being granted, including the exact type of certificate to be collected

5. Certificate Details: Specific details of the certificate to be collected, including any reference numbers or identifiers

6. Duration of Authority: Validity period of the authorization

7. Signature Block: Space for authorizer's signature, with full name printed below