The Invoice For Small Business template is designed specifically for use in the Belgian market, where strict regulatory requirements govern commercial transactions. This document is essential for small businesses operating in Belgium to maintain compliance with local tax authorities and commercial regulations while conducting business transactions. It incorporates all necessary elements required by Belgian VAT law, including mandatory invoice mentions, proper VAT calculation methods, and required business identification details. The template is particularly useful for small businesses that need to issue professional, legally compliant invoices while ensuring proper record-keeping for tax purposes and business accounting. It accounts for specific Belgian requirements such as mandatory payment terms, late payment interest provisions, and proper VAT documentation, while remaining adaptable for various business types and sectors.
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1. Business Information Header: Sender's complete business details including legal name, address, VAT number, registration number, and contact information
2. Client Information: Recipient's complete details including business name, address, and VAT number if applicable
3. Invoice Details: Invoice number, date of issue, and due date
4. Service/Product Details: Itemized list of products/services, quantities, unit prices, and descriptions
5. Calculation Section: Subtotal, VAT calculations, and total amount due
6. Payment Information: Bank account details, payment terms, and payment methods accepted
7. Legal Notices: Mandatory legal mentions including late payment terms and applicable interest rates
1. Purchase Order Reference: Include when the client has provided a PO number or reference
2. Delivery Details: Required when physical goods are being delivered, including delivery address and date
3. Discount Information: Include when special discounts or promotional rates are applied
4. Project Reference: Include for project-based work or when specific client project codes need to be referenced
5. Currency Exchange Information: Required when invoice is in a different currency than EUR
6. Special VAT Mentions: Include for specific VAT situations like reverse charge or intra-community supply
1. Timesheet Appendix: Detailed breakdown of time spent on services (for time-based billing)
2. Specification Sheet: Detailed product specifications or service descriptions when main invoice requires more detail
3. Payment Schedule: For installment-based payments or complex payment arrangements
4. Delivery Notes: Copies of signed delivery receipts or proof of service completion
Relevant legal definitions
Clauses
Relevant Industries
Retail
Professional Services
Construction
Information Technology
Consulting
Manufacturing
Wholesale Trade
Creative Industries
Healthcare Services
Hospitality
Real Estate
Transportation and Logistics
Agriculture
Relevant Teams
Finance
Accounting
Administration
Operations
Sales
Tax
Treasury
Accounts Receivable
General Management
Relevant Roles
Small Business Owner
Accountant
Bookkeeper
Financial Controller
Office Manager
Administrative Assistant
Finance Manager
Accounts Receivable Specialist
Business Administrator
Tax Specialist
Operations Manager
Project Manager
Sales Manager
Billing Coordinator
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