The Sick Leave Letter For Work is a crucial document in Belgian employment relations, required whenever an employee needs to take time off work due to illness or medical conditions. Under Belgian law, employees must notify their employer of their absence as soon as possible and follow up with written documentation. This letter serves as official documentation of the sick leave, typically including the start date of the absence, expected duration, and contact information during the leave period. It must comply with Belgian Employment Contracts Act requirements and often needs to be accompanied by a medical certificate within 48 hours of the start of the absence. The document is essential for ensuring proper salary continuation during the guaranteed salary period and subsequent social security benefits.
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1. Personal Information: Employee's full name, employee ID/number (if applicable), department, and position
2. Date and Address Block: Current date and complete company address, including supervisor/HR manager's name
3. Subject Line: Clear indication that this is a sick leave notification
4. Notification of Absence: Statement declaring the need for sick leave, including the start date of the absence
5. Expected Duration: Anticipated length of absence, if known
6. Contact Information: Employee's contact details during the sick leave period
7. Closing: Professional closing, signature, and typed name
1. Handover Information: Details about ongoing projects or responsibilities, used when absence affects critical work processes
2. Medical Condition Context: Brief, non-detailed mention of the type of illness if relevant and employee wishes to disclose
3. Return-to-Work Arrangements: Any special arrangements needed upon return, used for longer illnesses or when accommodations may be required
4. Prior Communication Reference: Reference to any previous verbal or informal notification, used when the letter follows earlier communication
1. Medical Certificate: Official doctor's certificate confirming the illness and expected duration (required in Belgium after specified period)
2. Handover Documents: Optional detailed list of ongoing work responsibilities and status of projects
3. Return to Work Plan: For longer illnesses, a structured plan for returning to work, including any gradual return arrangements
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