The Sick Leave Letter For Work is a fundamental document in Hong Kong's employment landscape, required whenever an employee needs to take time off work due to illness or medical conditions. It serves as an official communication channel between employees and employers, ensuring compliance with the Employment Ordinance (Cap. 57) and company policies. The letter should be submitted as soon as practicable and must include specific details such as leave duration, basic medical information, and reference to supporting medical certificates. This document is particularly important in Hong Kong where sick leave entitlements are statutory rights, and proper documentation is essential for both employee protection and employer record-keeping. The letter also helps organizations manage workforce planning and ensure appropriate coverage during an employee's absence.
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1. Employee Information Header: Employee's full name, position, department, and employee ID (if applicable)
2. Date: Current date when the letter is written
3. Addressee Details: Supervisor's/HR manager's name, title, and department
4. Subject Line: Clear indication that this is a sick leave notification
5. Leave Duration: Specific dates of absence, including first and last day of leave
6. Medical Condition Summary: Brief, general description of the medical condition (while maintaining appropriate privacy)
7. Return to Work Date: Expected date of return to work
8. Medical Certificate Reference: Reference to attached medical certificate or documentation
9. Signature Block: Employee's signature, printed name, and contact information
1. Work Handover Details: Include when there are pending tasks or responsibilities that need to be temporarily reassigned
2. Extended Leave Request: Include when the initial sick leave might need to be extended based on medical advice
3. Work-Related Illness Declaration: Include if the illness or injury is work-related and may fall under the Employees' Compensation Ordinance
4. Remote Work Capability: Include if employee is able to perform some duties from home during recovery
5. Previous Leave History: Include if required by company policy or if there's a pattern of sick leave that needs to be addressed
1. Medical Certificate: Original or copy of medical certificate from registered medical practitioner
2. Supporting Medical Documentation: Any additional medical reports or specialist recommendations if required
3. Work Handover Document: Detailed list of ongoing projects and tasks requiring attention during absence
4. Company Sick Leave Policy: Reference copy of relevant company sick leave policies if needed for compliance verification
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