The Delivery Authorization Letter is a crucial document in Indonesian business operations, particularly in situations where goods need to be collected or received by someone other than the original purchaser. This document type is governed by Indonesian law, specifically the Civil Code (Kitab Undang-undang Hukum Perdata) and trade regulations, and serves as legal proof of delegation of authority for collecting goods. It is commonly used in commercial transactions, logistics operations, and supply chain management to ensure secure and authorized handling of deliveries. The letter must include specific details about all parties involved, clear authorization statements, and precise information about the goods being collected, making it a vital tool for maintaining clear accountability and documentation in business operations.
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1. Letter Header: Date, reference number, and formal business letterhead of the authorizing company
2. Recipient Details: Full name and address of the entity or location where the letter will be presented
3. Subject Line: Clear indication that this is a Delivery Authorization Letter
4. Authorizing Party Details: Complete information about the person/company giving the authorization, including full name, address, and any relevant registration numbers
5. Authorized Party Details: Complete information about the person/entity being authorized to collect the goods, including full name, ID number, and contact details
6. Delivery Details: Specific information about the goods to be collected, including description, quantity, and any relevant order numbers or references
7. Authorization Statement: Clear statement of authorization, specifying the scope and duration of the authority granted
8. Signature Block: Space for signature, name, and title of the authorizing party, with company stamp if applicable
1. Special Instructions: Any specific handling requirements, timing restrictions, or special conditions for the delivery - include when there are non-standard delivery requirements
2. Validity Period: Specific timeframe for which the authorization is valid - include when the authorization is not for a single use or needs time limitation
3. Witness Section: Space for witness signatures and details - include when required by local regulations or for high-value deliveries
4. Contact Information: Additional contact details for queries or emergencies - include for complex deliveries or when multiple parties are involved
1. List of Authorized Items: Detailed inventory of goods authorized for collection, with specifications and quantities - attach when there are multiple items or detailed specifications required
2. Copy of Identification Documents: Copies of ID cards or other identification documents of the authorized party - attach when required for security purposes
3. Original Purchase Order/Invoice: Copy of relevant commercial documents referenced in the authorization - attach when needed for verification
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Retail
Logistics and Transportation
E-commerce
Wholesale Trade
Construction
Healthcare
Automotive
Food and Beverage
Pharmaceuticals
Industrial Equipment
Agriculture
Mining
Technology Hardware
Relevant Teams
Logistics
Procurement
Supply Chain
Operations
Warehouse
Administration
Legal
Shipping & Receiving
Distribution
Inventory Management
Relevant Roles
Logistics Manager
Procurement Officer
Supply Chain Manager
Warehouse Manager
Operations Manager
Shipping Coordinator
Receiving Clerk
Inventory Controller
Fleet Manager
Purchasing Manager
Administrative Assistant
Facility Manager
Distribution Center Supervisor
Import/Export Coordinator
Legal Counsel
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