The Physical Share Transfer Form is a fundamental document in Canadian corporate practice, used whenever shares need to be physically transferred between parties. It is required under both federal and provincial corporate legislation, including the Canada Business Corporations Act and provincial equivalents. This document is essential for maintaining accurate shareholder records, ensuring proper documentation of ownership changes, and complying with regulatory requirements. The form must capture all necessary details about the transfer, including share classification, certificate numbers, and party information. It's commonly used in private company transactions, estate transfers, corporate reorganizations, and family business succession planning. The document may require additional supporting documentation depending on the nature of the transfer and the jurisdiction's specific requirements.
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1. Transfer Details: Essential information including the number and class of shares being transferred, certificate numbers, and consideration amount
2. Transferor Information: Full legal name, address, and contact details of the current shareholder(s)
3. Transferee Information: Full legal name, address, and contact details of the person(s) receiving the shares
4. Company Information: Legal name of the company, corporation number, and registered office address
5. Declarations: Statements confirming ownership, authority to transfer, and absence of encumbrances
6. Execution Block: Signature spaces for transferor, transferee, and witness with date fields
1. Spousal Consent: Required in cases where shares are matrimonial property in certain provinces
2. Corporate Authorization: Required when transferor or transferee is a corporation, including corporate secretary certification
3. Power of Attorney: Required when transfer is executed by an attorney on behalf of transferor or transferee
4. RRSP/TFSA Declaration: Required when shares are held in registered accounts
5. Non-Residency Declaration: Required for non-resident transferors for tax purposes
1. Share Certificate: Copy of original share certificate(s) being transferred
2. Board Resolution: If required, copy of board resolution approving the transfer
3. ID Verification: Copies of government-issued ID for anti-money laundering compliance
4. Supporting Documentation: Any additional documents required (e.g., death certificate for estate transfers, marriage certificate for spousal transfers)
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