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The Authorization Letter for Claim Documents (Vollmacht zur Bearbeitung von Anspruchsdokumenten) is a critical legal instrument in German business and legal practice, essential for delegating authority in claim-related matters. This document becomes necessary when an individual or organization needs to authorize another party to handle claim documents, whether for insurance, financial, or other business purposes. It must comply with German Civil Code (BGB) requirements for valid authorization and include specific provisions regarding the scope of authority, data protection under GDPR, and any limitations on the representative's powers. The document is particularly important in situations where the principal cannot personally handle claim processes or when specialized expertise is required for claim management.

1. Letter Header and Date: Contains the current date and contact details of both the authorizing party and the authorized representative

2. Subject Line: Clear identification that this is an Authorization Letter for Claim Documents (Vollmacht zur Bearbeitung von Anspruchsdokumenten)

3. Party Identification: Full legal names, addresses, and relevant identification details of both the authorizing party and the authorized representative

4. Purpose Statement: Clear statement of the purpose of the authorization and the specific claims involved

5. Scope of Authority: Detailed description of the powers being granted, including specific actions the representative is authorized to take

6. Duration of Authority: Specified period for which the authorization is valid, including start date and end date if applicable

7. Revocation Rights: Statement regarding the right to revoke the authorization and the process for doing so

8. Signature Block: Space for date, signature of the authorizing party, and any required witness signatures or notarization