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An Authorization Letter For Proof of Billing is commonly used in German business and administrative contexts when an individual or entity needs to delegate the authority to access, verify, or present billing information to a third party. This document is particularly relevant when dealing with financial institutions, government authorities, or service providers who require formal authorization for billing verification. The letter must comply with German legal requirements, including the German Civil Code (BGB) provisions on authorization and representation, as well as data protection regulations under GDPR and BDSG. It typically includes specific details about the scope of authorization, time limitations, and precise identification of all parties involved. This document is essential for maintaining transparency and legal compliance in situations requiring third-party access to billing records.

1. Letter Header: Date, recipient details, and reference number if applicable

2. Subject Line: Clear indication that this is an Authorization Letter for Proof of Billing

3. Authorizer Information: Full legal name, address, and any relevant identification numbers of the person giving authorization

4. Authorized Party Information: Full legal name, address, and any relevant identification numbers of the person/entity being authorized

5. Authorization Scope: Specific details about what billing information can be accessed/verified and for what purpose

6. Time Period: Specification of the billing period covered and the validity period of the authorization

7. Data Protection Statement: GDPR-compliant statement about data handling and privacy

8. Signature Block: Space for date, signature, and any required witness signatures