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Receiving Authorization Letter for Germany

Receiving Authorization Letter Template for Germany

A Receiving Authorization Letter (Empfangsvollmacht) is a formal legal document under German law that grants specific authority to an individual or entity to receive documents, correspondence, packages, or other items on behalf of the authorizing party. The document is governed by the German Civil Code (BGB), particularly sections relating to agency and power of attorney (§§ 164-181). It includes detailed information about both parties, the scope of authorization, duration, and specific powers granted. The document must comply with German formal requirements for legal documents and may need to address data protection requirements under GDPR when personal data is involved.

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Receiving Authorization Letter

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What is a Receiving Authorization Letter?

The Receiving Authorization Letter (Empfangsvollmacht) is a crucial document in German business and legal practice, used when an individual or entity needs to delegate the authority to receive documents, correspondence, or items to another party. This document is particularly important in situations involving international business relations, legal proceedings, or when the principal party is not physically present to receive important documents. The authorization letter must comply with German Civil Code requirements and typically includes specific details about the scope of authority, duration, and any limitations. It's commonly used in corporate settings, legal proceedings, and administrative matters where formal documentation of receiving authority is required. The document's validity is recognized under German law and can be crucial for maintaining business continuity and legal compliance.

What sections should be included in a Receiving Authorization Letter?

1. Header Information: Date, place, and reference number (if applicable)

2. Authorizing Party Details: Full name, address, and other identifying information of the person/entity granting the authorization

3. Authorized Party Details: Full name, address, and other identifying information of the person/entity being authorized to receive

4. Scope of Authorization: Clear description of what the authorized party is permitted to receive (documents, packages, notifications, etc.)

5. Duration of Authorization: Specification of the time period for which the authorization is valid

6. Declaration of Authority: Formal statement granting the authorization, referencing relevant sections of German Civil Code

7. Signature Block: Space for signature, name, and date for the authorizing party

What sections are optional to include in a Receiving Authorization Letter?

1. Special Powers: Additional specific powers granted to the authorized party, used when authorization goes beyond basic receiving rights

2. Revocation Terms: Specific conditions under which the authorization can be revoked, included when there's a need for explicit termination conditions

3. Data Protection Notice: GDPR-compliant privacy statement, required when personal data processing is involved

4. Substitute Authorization: Permission for the authorized party to delegate authority, included when such delegation might be necessary

5. Language Declaration: For bilingual versions, stating which language version prevails, used in international contexts

What schedules should be included in a Receiving Authorization Letter?

1. Identification Documents: Copies of ID documents of both authorizing and authorized parties

2. List of Authorized Activities: Detailed enumeration of specific types of items/documents that can be received, used when scope is complex

3. Special Instructions: Any specific procedures or requirements for receiving items

4. Company Registration: If authorization involves business entities, relevant company registration documents

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Germany

Publisher

Ƶ

Document Type

Letter of Authority

Sector

Banking

Cost

Free to use
Relevant legal definitions




















Clauses
















Relevant Industries

Legal Services

Financial Services

Real Estate

Insurance

Banking

Manufacturing

Logistics

Healthcare

Professional Services

Government and Public Sector

Education

Retail

Construction

Import/Export

Telecommunications

Relevant Teams

Legal

Administration

Compliance

Operations

Facilities Management

Corporate Secretariat

Human Resources

Import/Export

Procurement

Executive Office

Risk Management

Document Control

Relevant Roles

Legal Counsel

Corporate Secretary

Managing Director

Compliance Officer

Office Manager

Administrative Director

Branch Manager

Country Manager

Operations Director

Facility Manager

Legal Administrator

Executive Assistant

Import/Export Manager

Procurement Manager

Human Resources Director

Corporate Representative

Business Development Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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