The Facilities Management Agreement is essential for organizations requiring professional management and maintenance of their facilities in Denmark. This contract type is used when a company or organization wants to outsource its facility management operations to a specialized service provider. The agreement comprehensively covers all aspects of facility management, including building maintenance, cleaning, security, space management, and other support services. It must comply with Danish legislation, particularly regarding employment law, health and safety regulations, environmental standards, and data protection requirements. The document is structured to provide clear service specifications, performance metrics, and operational procedures while ensuring compliance with Danish regulatory requirements and industry best practices. It's particularly important for organizations seeking to standardize their facility management operations while maintaining quality and cost-effectiveness.
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Key Requirements PROMPT example:
Facilities Management Agreement
I need a Facilities Management Agreement for a commercial office building in Copenhagen, covering basic maintenance, cleaning, and security services, starting from March 1, 2025, with an initial term of 3 years.
1. Parties: Identification of the service provider and client, including company details and registered addresses
2. Background: Context of the agreement, including brief description of the facilities and services required
3. Definitions and Interpretation: Definitions of key terms used throughout the agreement and rules of interpretation
4. Scope of Services: Detailed description of the facilities management services to be provided
5. Term and Commencement: Duration of the agreement, including start date and any extension options
6. Service Provider Obligations: Key obligations and responsibilities of the FM service provider
7. Client Obligations: Key obligations and responsibilities of the client
8. Performance Standards: Required service levels and quality standards
9. Staff and Subcontractors: Requirements for service provider personnel and use of subcontractors
10. Fees and Payment: Payment terms, fee structure, and invoicing requirements
11. Health, Safety and Environment: HSE requirements and compliance obligations
12. Insurance and Liability: Insurance requirements and limitation of liability provisions
13. Contract Management: Governance structure, meetings, and reporting requirements
14. Data Protection: GDPR compliance and data handling requirements
15. Termination: Termination rights and procedures
16. Exit and Handover: Requirements for service transition upon contract end
17. General Provisions: Standard boilerplate clauses including governing law, notices, etc.
1. Energy Management: Specific provisions for energy management services if included in scope
2. Sustainability Requirements: Additional environmental and sustainability obligations if required
3. Innovation and Continuous Improvement: Specific requirements for service improvement and innovation if desired
4. Asset Management: Detailed provisions for asset management if included in scope
5. Security Services: Specific provisions for security services if included in scope
6. Catering Services: Specific provisions for catering services if included in scope
7. Change Control: Formal process for managing changes to services or contract terms if required
8. Force Majeure: Specific force majeure provisions if required beyond general provisions
1. Schedule 1 - Service Specifications: Detailed specifications for each service to be provided
2. Schedule 2 - Properties: List and details of properties covered by the agreement
3. Schedule 3 - Key Performance Indicators: Detailed KPIs and measurement methodology
4. Schedule 4 - Pricing and Fee Structure: Detailed pricing, including rate cards and payment mechanisms
5. Schedule 5 - Staff and Key Personnel: Details of key staff positions and any TUPE implications
6. Schedule 6 - Required Insurance: Detailed insurance requirements and minimum coverage levels
7. Schedule 7 - Reporting Requirements: Ƶ and requirements for regular reporting
8. Schedule 8 - Contract Management Procedures: Detailed procedures for contract governance
9. Schedule 9 - Form of Performance Bond: Template for any required performance bond
10. Appendix A - Equipment Inventory: List of equipment provided by either party
11. Appendix B - Permits and Licenses: Copies of required permits and licenses
12. Appendix C - Health and Safety Requirements: Detailed HSE procedures and requirements
Authors
Relevant legal definitions
Clauses
Relevant Industries
Commercial Real Estate
Healthcare
Education
Retail
Industrial
Government
Hospitality
Technology
Financial Services
Manufacturing
Transportation
Logistics
Relevant Teams
Legal
Operations
Facilities Management
Procurement
Finance
Risk Management
Health and Safety
Environmental
Real Estate
Compliance
Building Services
Contract Management
Relevant Roles
Facility Manager
Operations Director
Property Manager
Chief Operating Officer
Procurement Manager
Contract Manager
Real Estate Manager
Maintenance Manager
Health and Safety Manager
Sustainability Manager
Building Services Manager
General Counsel
Legal Counsel
Finance Director
Risk Manager
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