An Authorization Letter To Claim Passport DFA is a crucial document used when a passport owner cannot personally collect their passport from the authorities in Hong Kong. This document becomes necessary in various situations, such as when individuals are abroad, physically unable to appear in person, or have urgent business commitments preventing their personal appearance. The letter must comply with Hong Kong's legal requirements and typically includes detailed information about both parties, specific authorization scope, and validity period. It requires proper identification details, clear authorization language, and often needs to be accompanied by supporting documentation such as ID copies and application receipts. The document's format and content are influenced by Hong Kong's Immigration Ordinance and related regulations governing passport collection procedures.
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1. Date and Place: Current date and location where the letter is being written
2. Addressee Details: Name and address of the passport issuing authority
3. Subject Line: Clear indication that this is an authorization letter for passport collection
4. Passport Owner Details: Full name, identification details, and contact information of the passport owner
5. Authorized Person Details: Full name, identification details, and contact information of the person authorized to collect the passport
6. Authorization Statement: Clear statement of authorization including the specific powers being granted
7. Reason for Authorization: Brief explanation of why the passport owner cannot collect the passport in person
8. Validity Period: Specific dates during which the authorization is valid
9. Signature Block: Space for passport owner's signature, name, and date
1. Witness Details: Information and signature of a witness, used when additional verification is required or requested by authorities
2. Emergency Contact: Additional contact information in case of issues, included when dealing with international authorities or complex situations
3. Special Instructions: Any specific requirements or procedures to be followed, included when there are particular circumstances or requirements
4. Notary Attestation: Space for notary public verification, included when official authentication is required
1. Copy of Passport Owner's ID: Attached photocopy of passport owner's valid identification document
2. Copy of Authorized Person's ID: Attached photocopy of authorized person's valid identification document
3. Passport Application Receipt: Copy of the receipt or reference number for the passport application, if applicable
4. Additional Supporting Documents: Any other required documents such as proof of relationship or emergency situation evidence
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Travel and Tourism
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Corporate Mobility
Recruitment
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Global Mobility
Administration
Compliance
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Employee Services
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Immigration Support
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Immigration Officer
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HR Manager
Global Mobility Manager
Relocation Specialist
Visa Coordinator
Administrative Assistant
Legal Secretary
Compliance Officer
Embassy Official
Consular Officer
Travel Manager
Document Controller
Office Manager
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