A Letter of Authorization for Travel with Minor is a critical document required when a child under 18 needs to travel without one or both parents/legal guardians. Under Hong Kong law, this authorization is essential to comply with immigration requirements and child protection regulations. The document provides evidence of parental consent and helps prevent child abduction or trafficking. It typically includes detailed information about the child, parents/guardians, authorized accompanier, travel dates, destinations, and specific permissions granted. This authorization is particularly important given Hong Kong's status as a major international travel hub and its strict immigration controls. The document must be properly executed and may require notarization depending on the destination country's requirements. It's commonly used for school trips, family vacations with relatives, or other situations where parents cannot accompany their child.
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1. Parent/Legal Guardian Information: Full legal names, identification details, contact information, and address of ALL legal guardians/parents giving authorization
2. Child Information: Child's full legal name, date of birth, passport number, place of birth, and current address
3. Authorized Accompanier Information: Full details of the person authorized to travel with the child, including their relationship to the child
4. Travel Details: Specific information about the travel including dates, destinations, airlines/carriers if known, and purpose of travel
5. Scope of Authorization: Clear statement of what the accompanying person is authorized to do, including making travel arrangements and medical decisions if necessary
6. Duration of Authorization: Specific validity period of the authorization, including start and end dates
7. Declaration and Signatures: Formal declaration of authorization and signatures of ALL legal guardians/parents
1. Medical Authorization: Authorization for medical treatment in case of emergencies, to be included when travel is for extended periods or to remote locations
2. Special Instructions: Any specific care instructions, dietary requirements, or medical conditions that caregivers should be aware of
3. Travel Restrictions: Any specific limitations on travel or activities that the accompanying person must observe
4. Alternative Contact Information: Details of additional emergency contacts besides the parents/legal guardians
5. Return Authorization: Specific authorization for return journey if different from outbound journey or if dates are uncertain
1. Appendix A - Identification Documents: Copies of passport/ID pages of all parties involved (child, parents/guardians, and authorized accompanier)
2. Appendix B - Proof of Relationship: Birth certificate, adoption papers, or court orders establishing parental/guardian relationship
3. Appendix C - Travel Itinerary: Detailed travel plans including flight numbers, accommodation details if available
4. Appendix D - Notarial Certificate: Notarized certification of the authorization letter if required by destination country
5. Appendix E - Supporting Legal Documents: Any relevant court orders, divorce decrees, or custody agreements that support the authorization
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