The Declaration Letter For Student is a widely used document in Hong Kong's educational institutions, serving as a formal instrument for students to make official statements about various aspects of their academic journey. This document becomes necessary in numerous situations, such as confirming enrollment status, declaring financial circumstances for scholarship applications, acknowledging institutional policies, or making statements about personal circumstances that might affect studies. The letter must comply with Hong Kong's legal framework, particularly the Education Ordinance (Cap. 279) and the Oaths and Declarations Ordinance (Cap. 11). For students under 18, additional requirements apply under the Age of Majority (Related Provisions) Ordinance (Cap. 410), necessitating parental or guardian involvement. The document is designed to protect both the student's and institution's interests while maintaining legal validity within Hong Kong's jurisdiction.
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1. Letter Header: Institution name, address, and date
2. Student Information: Full legal name, student ID, program/course details, and contact information
3. Declaration Purpose: Clear statement of the purpose and context of the declaration
4. Core Declarations: Main statements being declared by the student, typically including confirmation of information accuracy and understanding of responsibilities
5. Truth Statement: Standard declaration of truth and accuracy of all provided information
6. Signature Block: Space for student signature, date, and witness signature if required
1. Parent/Guardian Information: Required if the student is under 18 years of age
2. Financial Declaration: Include when the declaration relates to financial matters or scholarship requirements
3. Medical Declaration: Include when health or medical conditions need to be declared
4. Criminal Record Declaration: Include when a clean criminal record needs to be declared
5. Third Party Authorization: Include when giving permission for information sharing with specific parties
1. Supporting Documents Checklist: List of required documents that must be attached to support the declarations made
2. Identity Documentation: Copies of HKID card, passport, or other relevant identification documents
3. Academic Records: Relevant academic transcripts or certificates when required
4. Medical Certificates: Any relevant medical documentation when medical declarations are made
5. Parent/Guardian Consent Form: Required attachment when the student is a minor
Authors
Relevant legal definitions
Clauses
Relevant Industries
Education
Higher Education
Secondary Education
Vocational Training
Professional Certification
Student Services
Academic Administration
International Education
Relevant Teams
Admissions
Student Affairs
Registry
Academic Administration
International Office
Compliance
Student Services
Financial Aid
Legal
Administrative Services
Relevant Roles
Admissions Officer
Registrar
Student Affairs Manager
Academic Administrator
Program Coordinator
Compliance Officer
Education Consultant
International Student Advisor
Financial Aid Officer
Student Services Director
School Principal
Academic Dean
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