The Defamation Letter is a crucial legal instrument in Hong Kong's legal framework, used when an individual or organization needs to formally address damaging false statements affecting their reputation. This document serves as the initial step in potential defamation proceedings, typically sent before commencing formal legal action. It must comply with Hong Kong's Defamation Ordinance (Cap. 21) and related common law principles, carefully outlining the defamatory statements, their publication context, resulting damages, and specific demands for remedy. The letter should be drafted with precision, as it may later serve as evidence in court proceedings and can influence the assessment of damages or costs. It's particularly important in Hong Kong's business-centric environment, where reputation can significantly impact commercial relationships and professional standing.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership of your docs
1. Sender and Recipient Details: Full names and addresses of both parties, including the date and reference number
2. Subject Line: Clear indication that this is a formal defamation complaint
3. Identification of Defamatory Statement: Precise details of when, where, and how the defamatory statement was made or published
4. Legal Basis: Citation of relevant laws and explanation of why the statement is defamatory
5. Impact and Damages: Description of harm caused to reputation, business, or personal life
6. Demands: Clear statement of required remedial actions (retraction, apology, damages, etc.)
7. Deadline for Response: Specific timeframe for the recipient to respond
8. Legal Consequences: Warning of potential legal action if demands are not met
1. Previous Correspondence: Reference to any previous attempts to resolve the matter, used when there has been prior communication
2. Third Party Recipients: List of other parties to whom the defamatory statement was communicated, included when there's evidence of wider dissemination
3. Financial Losses: Detailed breakdown of specific financial losses, included when quantifiable damages can be demonstrated
4. Without Prejudice Save as to Costs: Legal protection clause, used when including settlement proposals
5. Undertakings Required: Specific promises required from the recipient to prevent future defamation, included when there's risk of repeated behavior
1. Evidence of Defamatory Statement: Copies of publications, screenshots, transcripts, or other proof of the defamatory content
2. Witness Statements: Statements from individuals who witnessed the defamation or its impacts
3. Evidence of Damages: Documentation of financial losses, canceled contracts, or other tangible impacts
4. Timeline of Events: Chronological listing of relevant events and communications
5. Expert Opinion: Professional assessments of reputational damage or financial impact, if obtained
Find the exact document you need
Infrastructure SLA
A Hong Kong-governed agreement defining service levels, performance metrics, and obligations for infrastructure services, incorporating local legal requirements and industry standards.
Download
Stock Warrant Agreement
A Hong Kong law-governed agreement establishing terms for the issuance and exercise of stock warrants, including price, duration, and holder rights.
Download
Cease And Desist Letter Invasion Of Privacy
A formal legal notice under Hong Kong law demanding the immediate stop of privacy-invading activities, with specific demands and consequences for non-compliance.
Download
Defamation Demand Letter
A formal demand letter under Hong Kong law seeking remedies for defamatory statements, including cessation of defamatory activities and specific corrective actions.
Download
Defamation Letter
A formal legal notice under Hong Kong law addressing defamatory statements and demanding specific remedies, serving as a preliminary step before potential litigation.
Download
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)