The End of Service Letter to Employer is a crucial document in Hong Kong's employment landscape, serving as the formal initiation of an employee's resignation process. This document is required when an employee decides to terminate their employment relationship and needs to provide official written notice to their employer. The letter must align with the notice period requirements specified in the employment contract and Hong Kong's Employment Ordinance. It typically includes the employee's personal information, employment details, last working day, and requests for necessary documentation such as reference letters and final payment calculations. The document plays a vital role in ensuring a smooth transition and protecting both parties' interests during the employment termination process.
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1. Letter Header: Employee's full name, address, and contact details
2. Date: Current date of writing the letter
3. Employer Details: Company name, address, and relevant department/supervisor
4. Subject Line: Clear indication that this is an End of Service Letter
5. Employment Details: Current position, employee ID, and duration of employment
6. Notice of Resignation: Formal statement of intention to end employment and last working day
7. Handover Information: Brief overview of current responsibilities and handover plans
8. Request for Documentation: Request for necessary employment documentation including reference letter
9. Closing: Professional closing statement and signature block
1. Reason for Departure: Include when it's appropriate or necessary to explain the resignation reason
2. Outstanding Matters: Include when there are pending salary, benefits, or expense claims to be addressed
3. Project Status Update: Include when there are significant ongoing projects that need documentation
4. Exit Interview Request: Include when wanting to schedule an exit interview
5. Special Arrangements: Include when requesting specific arrangements for the notice period or final days
1. Current Projects List: Detailed list of ongoing projects and their status
2. Handover Document: Comprehensive documentation of responsibilities and ongoing work
3. Outstanding Claims: List of any pending expense claims or benefit entitlements
4. Personal Property Inventory: List of personal items to be collected from the workplace
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