The Tenant To Landlord Lease Termination Letter is a crucial document used in Hong Kong's property rental market when a tenant wishes to formally end their lease agreement. This document must adhere to Hong Kong's legal requirements, particularly the Landlord and Tenant (Consolidation) Ordinance, and serves as official written notice of the tenant's intention to terminate the lease. The letter should be used when a tenant has decided to end their tenancy, whether at the natural end of the lease term or through early termination if permitted. It typically includes essential information such as property details, lease reference information, termination date, notice period compliance, and arrangements for final inspection and handover. The document helps ensure a smooth transition and protects both parties' interests by creating a clear record of the termination notice and related arrangements.
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1. Sender's Details: Full name and current address of the tenant
2. Date: Current date of writing the letter
3. Recipient's Details: Landlord's full name and address
4. Subject Line: Clear indication that this is a Lease Termination Notice
5. Lease Reference: Details of the existing lease including property address and original lease date
6. Formal Notice of Termination: Clear statement of intention to terminate the lease and the intended termination date
7. Notice Period Confirmation: Confirmation that the notice period given complies with the lease agreement terms
8. Forwarding Address: New address for future correspondence and return of security deposit
9. Signature: Tenant's signature and printed name
1. Property Inspection Request: Request for a joint inspection of the property before move-out, used when wanting to document the property's condition
2. Security Deposit Return Request: Formal request for the return of the security deposit, including preferred payment method
3. Reason for Termination: Explanation of why the lease is being terminated, included when required by lease terms or when terminating before the end of the lease period
4. Handover Arrangements: Specific details about key return and property handover, included when specific arrangements need to be proposed
5. Utility Transfer Notice: Information about utility account transfers or terminations, included when utilities are in tenant's name
1. Copy of Original Lease Agreement: Attached copy of the original lease agreement for reference
2. Inventory Checklist: List of property items and their condition, if required by original lease
3. Proof of Delivery: Delivery receipt or registered mail tracking for proof of notice delivery
4. Supporting Documentation: Any additional documents required to support early termination if applicable (e.g., job transfer letters, medical certificates)
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