The Internship Appointment Letter is a crucial document used when organizations in Hong Kong engage interns, whether for student placements, graduate programs, or general internships. It serves multiple purposes: legally protecting both the organization and the intern, establishing clear expectations and terms of the internship, and ensuring compliance with Hong Kong employment laws and regulations. The document needs to be particularly careful in addressing whether the intern qualifies for student intern exemption under the Minimum Wage Ordinance, and must include specific provisions required by Hong Kong employment legislation. This letter is typically used at the final stage of the internship recruitment process, after the selection has been made but before the internship commences.
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1. Letterhead and Date: Company letterhead, date, and reference number if applicable
2. Addressee Details: Intern's full name and address
3. Salutation: Formal greeting to the intern
4. Offer and Position: Clear statement of internship offer and position title
5. Internship Period: Start and end dates of the internship
6. Work Location: Primary workplace location and any flexibility arrangements
7. Working Hours: Standard working hours, days of work, and break times
8. Supervision: Name and position of direct supervisor
9. Remuneration: Salary or allowance details, payment schedule, and any benefits
10. Learning Objectives: Key learning outcomes and development goals for the internship
11. Duties and Responsibilities: Overview of main tasks and responsibilities
12. Confidentiality: Obligations regarding company confidential information
13. Termination: Notice period and conditions for early termination
14. Acceptance: Instructions for accepting the offer and deadline for acceptance
1. Student Status Declaration: Required if intern qualifies for student intern exemption from statutory minimum wage
2. Intellectual Property: Include if intern may be involved in creative work or R&D
3. Equipment and Resources: Include if specific company equipment or resources will be provided
4. Reporting Requirements: Include if intern needs to provide reports to educational institution
5. Travel Requirements: Include if position involves any travel
6. Benefits: Include if offering additional benefits like meal allowance or transport allowance
7. Code of Conduct: Include if company has specific dress code or conduct requirements
8. Social Media Policy: Include if intern will handle social media or if there are specific restrictions
1. Job Description: Detailed description of intern's duties and responsibilities
2. Learning Plan: Structured plan outlining learning objectives, timeline, and evaluation criteria
3. Company Policies: Relevant company policies that apply to interns
4. Student Internship Declaration Form: Required form for statutory minimum wage exemption if applicable
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