The Internship Job Offer Letter is a crucial document used by Hong Kong organizations when formally offering internship positions to candidates. It serves as the initial formal agreement between an employer and a prospective intern, typically used for fixed-term, training-focused positions ranging from a few months to a year. The document must comply with Hong Kong's Employment Ordinance and related regulations, including provisions for minimum wage (unless exempt under specific educational programs), insurance requirements, and working hours. This letter template is designed to protect both parties' interests while clearly communicating the position's terms, conditions, and learning opportunities. It's particularly important in Hong Kong's competitive job market where internships often serve as stepping stones to permanent employment and must be properly documented for both legal and immigration purposes when involving international students.
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1. Company Letterhead: Official company letterhead including company name, address, and contact details
2. Date: Date of the offer letter
3. Recipient Details: Intern's full name and address
4. Salutation: Formal greeting to the intern
5. Opening Paragraph: Expression of pleasure in offering the internship position, including job title and department
6. Start Date and Duration: Specified commencement date and length of internship
7. Work Schedule: Working hours, days per week, and any flexibility arrangements
8. Compensation: Details of stipend or salary (if any), payment schedule, and method of payment
9. Supervisor Details: Name and position of the person to whom the intern will report
10. Job Duties: Overview of key responsibilities and expectations
11. Learning Objectives: Educational goals and skills development opportunities of the internship
12. Acceptance Instructions: How to accept the offer and by what deadline
13. Closing: Professional closing with signature block for authorized company representative
1. Benefits: Any additional benefits offered (e.g., meal allowance, transport allowance) - include if benefits are provided
2. Academic Credit: Details about academic credit arrangements - include if the internship is part of an educational program
3. Confidentiality Statement: Brief confidentiality requirements - include if intern will handle sensitive information
4. Dress Code: Workplace attire expectations - include if specific dress requirements exist
5. Remote Work Arrangements: Details about any remote working options - include if relevant to the position
6. Pre-employment Requirements: Any necessary background checks or documentation - include if required
1. Job Description: Detailed outline of internship role, responsibilities, and expectations
2. Company Policies Summary: Overview of relevant workplace policies and procedures
3. Learning Plan: Structured outline of learning objectives and development goals, particularly important if linked to academic credit
4. Benefits Schedule: Detailed breakdown of any benefits, allowances, or reimbursements offered
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