The Internship Offer Letter is a crucial document used by Hong Kong employers to formally extend internship opportunities to candidates. It serves as the initial formal communication establishing the internship relationship and outlines all essential terms and conditions. The document is designed to comply with Hong Kong employment laws, including the Employment Ordinance (Cap. 57) and other relevant legislation. It's particularly important for ensuring clarity in internship arrangements, whether they're part of academic programs, professional training, or general work experience opportunities. The letter typically includes details about the position, duration, compensation, working hours, supervision, and other key terms. This document is essential for both paid and unpaid internships, though specific requirements may vary based on whether the intern qualifies for statutory minimum wage exemptions under Hong Kong law.
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1. Letter Header: Company letterhead, date, and addressee details
2. Opening Statement: Formal offer of internship position and expression of interest in the candidate
3. Position Details: Job title, department, and reporting relationship
4. Duration: Start date, end date, and any probation period if applicable
5. Work Schedule: Working hours, days of work, and any flexibility arrangements
6. Compensation: Stipend or salary details, payment schedule, and any applicable allowances
7. Main Duties: Brief overview of key responsibilities and expectations
8. Supervision: Details of who will supervise and mentor the intern
9. Leave Policy: Information about annual leave, sick leave, and other types of leave entitlements
10. Confidentiality: Basic confidentiality requirements and intellectual property provisions
11. Termination: Notice period and conditions for ending the internship
12. Acceptance Instructions: How to accept the offer and deadline for acceptance
13. Closing: Signature block and contact information for questions
1. Housing Allowance: Include when providing accommodation or housing allowance to non-local interns
2. Academic Credit: Include when the internship is part of an academic program with specific requirements
3. Transportation Allowance: Include when offering travel or transportation benefits
4. Insurance Coverage: Include when providing specific insurance coverage details
5. Remote Work Provisions: Include when allowing any remote work arrangements
6. Equipment Provisions: Include when providing specific equipment or tools for the internship
7. Training Program: Include when there is a structured training program as part of the internship
1. Job Description: Detailed description of roles, responsibilities, and expected deliverables
2. Company Policies: Summary of relevant company policies applicable to interns
3. Benefits Summary: Detailed breakdown of any benefits provided
4. Required Documents: List of documents needed for onboarding and verification
5. Training Schedule: Overview of any structured training program, if applicable
Authors
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Legal Services
Professional Services
Manufacturing
Retail
Healthcare
Education
Media and Entertainment
Real Estate
Hospitality
Non-Profit
Construction
Telecommunications
Engineering
Research and Development
Relevant Teams
Human Resources
Legal
Talent Acquisition
Recruitment
Learning & Development
Compliance
Department Hiring
Graduate Programs
University Relations
Relevant Roles
Human Resources Manager
Legal Counsel
HR Director
Talent Acquisition Specialist
Department Manager
Hiring Manager
HR Business Partner
Recruitment Coordinator
Legal Manager
Department Head
Program Coordinator
Internship Supervisor
Training Manager
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