The Request for Employment Letter is a crucial document in the hiring process under Hong Kong employment law. It is typically issued after successful completion of job interviews and negotiations, but before the commencement of employment. This document serves as both an offer letter and, upon acceptance, the initial employment contract. The letter must be carefully drafted to ensure compliance with Hong Kong's Employment Ordinance and related legislation, including proper provision for mandatory benefits such as annual leave, sick leave, and MPF contributions. A well-drafted Request for Employment Letter should clearly state all material terms of employment while protecting the employer's interests and providing clarity to the prospective employee. It's particularly important in Hong Kong's dynamic business environment where employment terms must be clearly documented to prevent future disputes.
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1. Company Letterhead and Date: Official company letterhead with company details and current date
2. Recipient Details: Prospective employee's full name and address
3. Salutation: Formal greeting addressing the prospective employee
4. Position and Start Date: Clear statement of the offered position title and proposed start date
5. Compensation Package: Details of salary, bonuses, and other monetary benefits
6. Basic Employment Terms: Working hours, place of work, probation period, and reporting structure
7. Benefits Summary: Overview of non-monetary benefits including leave entitlements, medical coverage, and MPF
8. Acceptance Instructions: Clear instructions on how to accept the offer and by what deadline
9. Closing: Professional closing with signatory details and company representative's signature
1. Confidentiality Statement: Include when the role involves access to sensitive information or trade secrets
2. Mobility Clause: Include when the role may require travel or relocation
3. Stock Options/Share Awards: Include when offering equity-based compensation
4. Non-Compete Provisions: Include for senior positions or roles with access to sensitive business information
5. Pre-Employment Conditions: Include when there are specific requirements like background checks or medical examinations
6. Performance Expectations: Include when specific KPIs or performance metrics are essential to the role
1. Job Description: Detailed outline of role responsibilities and requirements
2. Benefits Details: Comprehensive explanation of all benefits and entitlements
3. Company Policies Summary: Overview of key company policies relevant to the position
4. Bonus Structure: Detailed explanation of bonus calculations and conditions, if applicable
5. Required Documents Checklist: List of documents needed for onboarding
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Relevant Teams
Human Resources
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Sales
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Customer Service
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