The Leave Letter For Medical Leave is a crucial document in Hong Kong's employment landscape, designed to formally document and request time off work for medical reasons. It is required whenever an employee needs to take sick leave in accordance with the Hong Kong Employment Ordinance (Cap. 57), which stipulates specific rights and obligations regarding medical leave. The document serves multiple purposes: it officially notifies the employer of the medical absence, provides necessary medical documentation, ensures proper record-keeping for sick leave entitlements, and protects both employer and employee interests. This letter becomes particularly important in cases where the sick leave extends beyond a certain duration or when it relates to work injuries, as it may have implications for various employment benefits and insurance claims under Hong Kong law.
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1. Letter Header: Company letterhead, date, and reference number if applicable
2. Recipient Details: Employer's name, department, and company address
3. Subject Line: Clear indication that this is a medical leave application
4. Employee Information: Employee's name, position, employee ID, and department
5. Leave Duration: Specific dates for the medical leave period, including start and end dates
6. Medical Condition Summary: Brief, general description of the medical condition (without detailed personal medical information)
7. Return to Work Date: Expected date of return to work
8. Contact Information: Employee's contact details during the leave period
9. Signature Block: Employee's signature, name, and date
1. Work Handover Details: Include when there are ongoing projects or responsibilities that need to be temporarily reassigned
2. Extended Leave Request: Add when the initial medical leave may need to be extended based on doctor's advice
3. Work Injury Details: Include if the medical leave is related to a workplace injury
4. Gradual Return Plan: Include when a phased return to work is recommended by the healthcare provider
5. Special Arrangements: Add when specific workplace accommodations will be needed upon return
1. Medical Certificate: Original or certified copy of medical certificate from registered healthcare provider
2. Specialist Report: Any supporting medical reports from specialists (if applicable)
3. Work Injury Report: Form 2 (work injury report) if the leave is due to work-related injury
4. Handover Document: Detailed list of ongoing work responsibilities and their temporary assignees
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