The Non-Disclosure Letter is commonly used in Hong Kong business environments when parties need to protect confidential information but prefer a more streamlined approach than a formal NDA. It's particularly suitable for initial business discussions, preliminary negotiations, or situations requiring quick implementation of confidentiality obligations. The document typically includes definitions of confidential information, usage restrictions, return/destruction requirements, and duration of obligations, all while conforming to Hong Kong legal requirements. This format is especially valuable for time-sensitive situations or when parties want to avoid the formality of a full agreement while maintaining legal protection. The letter format makes it more accessible and less intimidating for parties while still providing necessary legal safeguards under Hong Kong law.
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1. Sender's Details: Full name, position, and address of the party sending the letter
2. Date: Date of the letter
3. Recipient's Details: Full name, position, and address of the recipient
4. Subject Line: Clear indication that this is a confidentiality letter
5. Introduction: Brief introduction identifying the parties and the purpose of sharing confidential information
6. Definition of Confidential Information: Clear description of what constitutes confidential information under this letter
7. Confidentiality Obligations: Specific obligations regarding the use, protection, and non-disclosure of the confidential information
8. Duration: Period for which the confidentiality obligations will remain in effect
9. Return or Destruction: Requirements for returning or destroying confidential information
10. Closing and Signature: Formal closing, signature blocks for both parties
1. Permitted Disclosures: Optional section specifying circumstances under which confidential information may be disclosed (e.g., to professional advisors, by court order)
2. Non-Solicitation: Optional provision preventing the recipient from soliciting employees or clients, included when business relationship involves exposure to key personnel
3. Governing Law Statement: Optional explicit statement of Hong Kong law governance, recommended for international recipients
4. Acknowledgment of Receipt: Optional section for recipient to acknowledge receipt and acceptance of terms by countersigning
5. Data Privacy Compliance: Optional section addressing compliance with PDPO when confidential information includes personal data
1. Description of Project: Details of the specific project or purpose for which confidential information is being shared
2. Specific Information: Detailed list or categories of confidential information covered by the letter
3. Authorized Representatives: List of individuals authorized to receive and handle the confidential information
Authors
Relevant legal definitions
Clauses
Relevant Industries
Technology
Financial Services
Professional Services
Manufacturing
Healthcare
Real Estate
Retail
Education
Media and Entertainment
Telecommunications
Biotechnology
Construction
Energy
Consumer Goods
Consulting
Relevant Teams
Legal
Human Resources
Executive Leadership
Business Development
Research and Development
Information Technology
Finance
Operations
Procurement
Sales
Strategy
Compliance
Corporate Secretariat
Investment
Product Development
Relevant Roles
Chief Executive Officer
Chief Financial Officer
Legal Counsel
Business Development Manager
Project Manager
Human Resources Director
Research and Development Director
Chief Technology Officer
Investment Manager
Operations Manager
Procurement Manager
Sales Director
Strategy Consultant
Corporate Secretary
Compliance Officer
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