The Pregnancy Risk Assessment is a mandatory workplace safety document required under Hong Kong's occupational health and safety regulations. It serves as a crucial tool for identifying and managing potential risks to pregnant employees in the workplace, ensuring compliance with both the Occupational Safety and Health Ordinance and the Sex Discrimination Ordinance. This assessment must be conducted as soon as an employee notifies their employer of pregnancy and should be reviewed regularly throughout the pregnancy period. The document encompasses detailed evaluation of workplace hazards, physical job requirements, and necessary accommodations, while establishing clear protocols for risk mitigation and emergency procedures. It forms part of an employer's duty of care and demonstrates commitment to maintaining a safe working environment for pregnant employees while protecting against potential liability.
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1. Assessment Details: Basic information including date of assessment, assessor details, and review date
2. Employee Information: Details of the pregnant employee, including job role, department, and stage of pregnancy
3. Work Environment Overview: General description of the workplace and normal working conditions
4. Physical Job Requirements: Analysis of physical demands of the role including lifting, standing, reaching
5. Workplace Hazards Assessment: Identification and evaluation of potential hazards in the workplace
6. Control Measures: Specific actions and adjustments to be implemented to minimize risks
7. Emergency Procedures: Special considerations for emergency evacuation and response
8. Rest Facilities: Assessment of available rest areas and facilities for pregnant employees
9. Consultation Record: Documentation of discussions with employee and medical professionals if applicable
10. Action Plan: Timeline and responsibilities for implementing recommended changes
1. Chemical Exposure Assessment: Detailed analysis of chemical hazards and exposure risks - include if workplace involves chemical handling
2. Night Work Assessment: Special considerations for night shift work - include if employee works night shifts
3. Travel Requirements: Assessment of business travel risks - include if role involves travel
4. Manual Handling Details: Detailed assessment of lifting and carrying tasks - include if role involves significant manual handling
5. Temperature Control Assessment: Evaluation of exposure to extreme temperatures - include if workplace has temperature extremes
1. Risk Matrix: Standard risk assessment matrix showing likelihood and severity of identified risks
2. Workplace Adjustment Log: Record of modifications made to accommodate the pregnancy
3. Medical Recommendations: Any specific medical advice or restrictions provided by healthcare professionals
4. Review Schedule: Timeline for periodic reviews as pregnancy progresses
5. Emergency Contacts: List of relevant emergency contacts and medical facilities
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Healthcare
Education
Retail
Hospitality
Financial Services
Construction
Professional Services
Technology
Transportation
Logistics
Public Sector
Chemical Industry
Pharmaceutical
Food and Beverage
Relevant Teams
Human Resources
Health and Safety
Occupational Health
Facilities Management
Operations
Risk Management
Compliance
Employee Relations
Medical Services
Environmental Health
Relevant Roles
Health and Safety Manager
HR Director
Occupational Health Nurse
Risk Assessment Officer
Facilities Manager
Operations Manager
HR Business Partner
Workplace Safety Coordinator
Environmental Health Officer
Human Resources Manager
Department Manager
Compliance Officer
Employee Relations Manager
Occupational Health and Safety Specialist
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