The Pregnancy Risk Assessment is a crucial workplace safety document required under Canadian occupational health and safety legislation to protect pregnant employees in the workplace. This assessment should be conducted as soon as an employee notifies their employer of their pregnancy, and must be regularly reviewed throughout the pregnancy period. The document serves multiple purposes: ensuring compliance with federal and provincial safety regulations, protecting the employer from liability, and most importantly, safeguarding the health and safety of pregnant employees and their unborn children. It includes comprehensive evaluations of workplace hazards, ergonomic considerations, environmental factors, and chemical exposures, leading to specific recommendations for workplace modifications. The assessment must align with requirements set forth in the Canada Labour Code, provincial occupational health and safety regulations, and human rights legislation regarding pregnancy accommodation.
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1. Employee and Workplace Information: Details of the pregnant employee, their role, department, and workplace location
2. Current Job Description: Detailed outline of regular duties, responsibilities, and typical working conditions
3. Stage of Pregnancy: Information about the pregnancy timeline and any relevant medical considerations provided by the employee
4. Physical Work Environment Assessment: Evaluation of workplace physical conditions including ergonomics, standing/sitting requirements, and physical demands
5. Chemical Exposure Assessment: Analysis of potential exposure to hazardous substances, chemicals, or materials
6. Biological Hazards Assessment: Evaluation of potential exposure to biological agents or infectious materials
7. Environmental Factors: Assessment of temperature, noise levels, vibration, and other environmental conditions
8. Work Pattern Assessment: Analysis of working hours, shift patterns, break times, and potential stress factors
9. Control Measures: Existing safety measures and protocols currently in place
10. Risk Evaluation Summary: Overall assessment of identified risks and their potential impact
11. Recommendations: Specific measures and adjustments recommended to minimize identified risks
12. Action Plan: Detailed plan for implementing recommended changes, including timelines and responsibilities
13. Review and Monitoring: Schedule and process for reviewing and updating the assessment as pregnancy progresses
1. Emergency Procedures: Specific emergency protocols for pregnant workers - include when workplace has hazardous conditions or emergency response requirements
2. Remote Work Assessment: Evaluation of home office or remote working conditions - include when remote work is available or being considered
3. Travel Requirements: Assessment of business travel risks and modifications - include when role involves regular travel
4. Machine Operation: Detailed assessment of machinery operation risks - include when role involves operating equipment or machinery
5. Personal Protective Equipment: Specific PPE requirements and modifications - include when role requires use of PPE
6. Third-Party Workplace Assessment: Evaluation of client sites or third-party locations - include when work involves multiple locations
1. Schedule A - Risk Assessment Matrix: Detailed matrix showing risk levels for various workplace activities and conditions
2. Schedule B - Workplace Hazardous Materials List: Comprehensive list of workplace chemicals and materials with pregnancy-specific risk ratings
3. Schedule C - Ergonomic Assessment Forms: Detailed ergonomic evaluation forms and measurements
4. Schedule D - Medical Professional Input Form: Template for gathering medical professional recommendations and restrictions
5. Schedule E - Task Modification Guidelines: Guidelines for modifying specific workplace tasks and activities
6. Appendix 1 - Relevant Legislation References: References to applicable health and safety regulations and employment standards
7. Appendix 2 - Review Meeting Log: Template for documenting ongoing assessment reviews and updates
Authors
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Manufacturing
Construction
Education
Retail
Chemical Industry
Transportation
Hospitality
Laboratory and Research
Mining
Agriculture
Food Processing
Pharmaceutical
Public Service
Automotive
Aerospace
Relevant Teams
Human Resources
Occupational Health and Safety
Risk Management
Legal
Operations
Facilities Management
Employee Relations
Medical Services
Environmental Health
Compliance
Industrial Relations
Relevant Roles
Human Resources Manager
Occupational Health and Safety Manager
Risk Assessment Specialist
Workplace Safety Coordinator
Environmental Health Officer
Industrial Hygienist
Employee Relations Manager
Compliance Officer
Health and Safety Representative
HR Business Partner
Operations Manager
Facility Manager
Department Supervisor
Union Safety Representative
Medical Officer
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