The Self Termination Letter is a crucial document in Hong Kong's employment landscape, used when an employee decides to voluntarily end their employment relationship. Required under Hong Kong's Employment Ordinance (Cap. 57), this document serves as official written notice of resignation and must include specific elements such as clear resignation intent, notice period, and last working day. The letter is typically submitted to both direct supervision and HR department, initiating the formal process of employment termination. It should align with the notice period specified in the employment contract and address any statutory requirements regarding final payments, unused leave, and other entitlements. The document's format and content may vary based on industry standards and company policies, but must always comply with Hong Kong employment law requirements.
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1. Personal and Company Information: Employee's name, position, employee ID, department, and company details including registered address
2. Date: Current date and effective date of resignation
3. Addressee Details: Direct supervisor or HR manager's name and title
4. Formal Resignation Statement: Clear and unambiguous statement of intention to resign
5. Notice Period: Specification of notice period as per employment contract and last working day
6. Gratitude and Professional Closure: Brief statement of appreciation for opportunities and professional experience
7. Handover Commitment: Statement confirming commitment to proper handover of duties and responsibilities
8. Signature Block: Full name, signature, and date of signing
1. Reason for Resignation: Optional brief explanation of resignation reason - included when maintaining good relationships or when required by company policy
2. Special Arrangements: Any agreed special arrangements regarding notice period, handover, or final working arrangements
3. Outstanding Matters: Reference to any outstanding projects, responsibilities, or company property to be returned
4. Garden Leave: If applicable, acknowledgment of garden leave arrangements
5. Reference Request: Optional request for a reference letter - included when seeking a reference
6. Confidentiality Reminder: Reaffirmation of confidentiality obligations - included when handling sensitive information
7. Contact Information: Future contact details - included when required for final payment or tax documents
1. Handover Document List: Optional attachment listing key documents and projects to be handed over
2. Company Property Checklist: Optional list of company property to be returned
3. Final Payment Calculation: Optional attachment showing calculation of final payment including unused leave, bonuses, etc.
Relevant legal definitions
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Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Healthcare
Education
Professional Services
Construction
Hospitality
Media and Entertainment
Telecommunications
Real Estate
Legal Services
Government and Public Sector
Non-profit Organizations
Relevant Teams
Human Resources
Legal
Finance
Operations
Information Technology
Marketing
Sales
Research and Development
Customer Service
Administration
Product Development
Business Development
Public Relations
Quality Assurance
Strategy
Relevant Roles
Chief Executive Officer
Managing Director
Department Manager
Senior Executive
Software Developer
Financial Analyst
Marketing Specialist
Human Resources Officer
Sales Representative
Administrative Assistant
Project Manager
Research Analyst
Legal Counsel
Operations Manager
Customer Service Representative
Technical Support Specialist
Business Development Manager
Account Executive
Data Analyst
Product Manager
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