A Termination Letter For Poor Performance And Attitude is a crucial document used in Hong Kong employment contexts when an employer needs to formally end an employment relationship due to documented performance issues and behavioral concerns. The letter must comply with Hong Kong's Employment Ordinance (Cap. 57) and should only be issued after proper performance management procedures have been followed, including documented warnings and improvement opportunities. This document typically includes specific examples of performance issues, references to previous warnings, notice period details, final payment calculations, and requirements for returning company property. It serves both as a formal communication of termination and as a legal record of the employer's compliance with local employment laws and fair termination procedures.
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1. Letter Header: Company letterhead, date, and formal addressing to the employee including their name, position, and employee ID
2. Subject Line: Clear indication that this is a termination notice
3. Notice of Termination: Formal statement of employment termination, citing poor performance and attitude as reasons
4. Performance Issues: Specific examples of performance issues and attitude problems, with references to previous warnings and improvement discussions
5. Notice Period: Details of the notice period or payment in lieu of notice as per employment contract and Hong Kong law
6. Final Payment Details: Breakdown of final salary, unused annual leave, and any other statutory payments due
7. Company Property: List of company property to be returned and deadline for return
8. Handover Requirements: Instructions for handover of work responsibilities and ongoing projects
9. Signature Block: Space for authorized signatory and employee acknowledgment
1. Non-Compete Reminder: Include when the employee's contract contains post-employment restrictions that need to be reinforced
2. Confidentiality Obligations: Include when handling sensitive information was part of the role
3. Reference Policy: Include when company policy on providing references needs to be clarified
4. Outstanding Loans/Advances: Include when there are any outstanding monetary obligations to be settled
5. Benefits Continuation: Include when there are specific benefits that continue or terminate after employment
6. Exit Interview: Include when an exit interview needs to be scheduled
7. Legal Rights Reservation: Include when there's potential for legal dispute
1. Performance Review Records: Copies of relevant performance reviews and evaluations
2. Warning Letters: Copies of previous verbal and written warnings issued
3. Improvement Plan Documentation: Records of performance improvement plans and outcomes
4. Meeting Minutes: Records of performance discussion meetings
5. Final Payment Calculation: Detailed breakdown of all final payments and deductions
6. Company Property Checklist: Itemized list of company property to be returned
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Media and Entertainment
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Transportation and Logistics
Energy and Utilities
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Human Resources
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Operations
Administration
Compliance
Finance
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HR Director
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Supervisor
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HR Business Partner
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