The Background Release Form is a critical document used in Indonesia when organizations need to verify an individual's personal, professional, and educational background. It is particularly important in light of Indonesia's Personal Data Protection Law (Law No. 27 of 2022) and employment regulations. The form serves as both a consent mechanism and legal protection tool, allowing organizations to conduct thorough background checks while complying with privacy laws. It typically includes authorizations for verifying employment history, educational credentials, criminal records, and professional references. The document is essential for risk management and due diligence processes, particularly in regulated industries or sensitive positions. Organizations should customize the Background Release Form based on their specific verification needs while ensuring compliance with Indonesian data protection and privacy requirements.
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1. Parties: Identification of the individual subject of the background check and the organization requesting it
2. Background: Context for the background check request and its purpose
3. Definitions: Key terms used in the form including 'background check', 'personal data', 'consent', and 'confidential information'
4. Scope of Authorization: Specific areas authorized for investigation (employment history, education, criminal records, etc.)
5. Consent Declaration: Express written consent for the background check and data processing
6. Data Protection Compliance: Compliance statements with Indonesian PDP Law and data protection requirements
7. Rights of the Subject: Subject's rights regarding data access, correction, and withdrawal of consent
8. Release of Liability: Waiver of claims against the requesting organization for conducting the authorized check
9. Duration of Authorization: Period for which the authorization remains valid
10. Execution: Signature blocks and date of execution
1. International Checks: Additional provisions for background checks extending beyond Indonesia
2. Special Category Data: Specific provisions for sensitive personal data requiring explicit consent
3. Third Party Disclosure: Authorization for sharing results with specified third parties
4. Specific Purpose Limitation: Detailed restrictions on the use of background check results for specific purposes only
5. Translation Declaration: For forms provided in multiple languages, specifying which version prevails
1. Schedule 1 - Scope of Background Check: Detailed list of specific checks authorized and information to be verified
2. Schedule 2 - Authorized Recipients: List of authorized persons/entities who may receive the background check results
3. Schedule 3 - Required Documentation: List of documents the subject must provide to facilitate the background check
4. Appendix A - Privacy Notice: Detailed privacy notice compliant with Indonesian PDP Law requirements
5. Appendix B - Subject Rights Guide: Detailed explanation of subject's rights and procedures for exercising them
Relevant legal definitions
Clauses
Relevant Industries
Banking & Financial Services
Education
Healthcare
Government & Public Sector
Technology
Professional Services
Manufacturing
Transportation & Logistics
Security Services
Telecommunications
Energy & Resources
Retail & Consumer Goods
Relevant Teams
Human Resources
Legal
Compliance
Risk Management
Talent Acquisition
Security
Data Protection
Personnel Administration
Corporate Governance
Employee Relations
Relevant Roles
Human Resources Manager
Compliance Officer
Recruitment Specialist
Legal Counsel
Risk Manager
Background Check Specialist
HR Director
Talent Acquisition Manager
Employment Lawyer
Data Protection Officer
Security Clearance Officer
HR Administrator
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