The Employee Key Release Form is a critical document used in Indonesian business operations to maintain security and accountability for company access points. This document is essential when organizations need to provide employees with keys, access cards, or other security devices that grant access to company premises or secure areas. The form, designed in compliance with Indonesian Labor Law and security regulations, creates a clear record of key custody and responsibilities. It should be used whenever an employee receives any form of access device, whether during initial employment, role changes, or temporary assignments. The document typically includes detailed information about the keys/devices issued, usage terms, security protocols, and return procedures, serving as both a legal record and operational tool for managing access control.
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1. Employee Information: Details of the employee including full name, employee ID, department, and position
2. Key/Access Device Details: Specific identification and description of keys or access devices being issued
3. Issuance Date: Date when the keys/access devices are being provided to the employee
4. Employee Responsibilities: Clear statement of employee's obligations regarding key usage, security, and reporting of loss
5. Return Conditions: Specifications about when and how keys must be returned
6. Loss/Damage Policy: Consequences and procedures in case of lost or damaged keys
7. Acknowledgment: Employee's confirmation of receipt and understanding of responsibilities
8. Authorized Signatures: Signature blocks for employee and authorized company representative
1. Special Access Instructions: Used when keys/access devices require specific handling or usage procedures
2. Security Deposit: Include when company policy requires a deposit for key issuance
3. Multiple Location Access: Required when keys provide access to multiple facilities or areas
4. Digital Access Codes: Include when electronic access codes or cards are issued alongside physical keys
5. Replacement Procedure: Optional section detailing the process for requesting replacement keys
1. Key Inventory List: Detailed list of all keys/access devices issued, including identification numbers and access areas
2. Access Points Map: Visual representation of areas accessible with issued keys
3. Company Key Policy: Complete company policy regarding key handling and security procedures
4. Key Return Checklist: Checklist for reviewing condition of returned keys and completing the return process
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