A Leave of Absence Letter to Employer is an essential document in Indonesian workplace communications, used when an employee needs to request an extended period away from their regular work duties. This formal document is required under Indonesian labor law, particularly as outlined in the Manpower Act (Law No. 13 of 2003), and serves as both a formal request and an official record of the intended absence. The letter should be submitted with adequate notice and must include specific details such as the duration of leave, reason for absence, and arrangements for handling work responsibilities during the absence period. It's particularly important in maintaining clear communication between employees and employers while ensuring compliance with Indonesian workplace regulations and protecting both parties' rights and obligations during the leave period.
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1. Employee Information Header: Full name, employee ID, position, department, and contact information during leave
2. Date and Employer Address: Current date and complete employer/company address details
3. Formal Salutation: Appropriate greeting to the relevant authority (HR Manager/Supervisor)
4. Subject Line: Clear indication that this is a leave of absence request
5. Leave Duration: Specific start and end dates of the requested leave period
6. Reason for Leave: Brief but clear explanation of the circumstances necessitating the leave
7. Work Handover Plan: Overview of how current responsibilities will be managed during absence
8. Return Date: Confirmation of expected date of return to work
9. Closing: Professional closing statement, signature, and contact information
1. Medical Information: Include when leave is health-related, referencing any medical certificates or documentation
2. Emergency Contact: Alternative contact details if leave involves travel or medical circumstances
3. Partial Work Arrangement: Include if proposing to handle any work responsibilities remotely during leave
4. Previous Leave History: Reference to previous leaves if relevant to current request
5. Compensation Discussion: Include if leave affects regular compensation or involves special pay arrangements
1. Medical Certificate: Required for health-related leave requests
2. Work Handover Document: Detailed list of ongoing projects, contacts, and handover instructions
3. Supporting Documentation: Any additional documents supporting the leave request (e.g., wedding invitation, study program acceptance, etc.)
4. Leave Calendar: Visual calendar showing exact dates of absence and return
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