The Overdue Invoice Letter is a crucial business document used in Indonesian commercial practice when payment for goods or services remains unpaid beyond the agreed due date. This document serves as a formal payment reminder and demand notice, typically issued after the payment deadline has passed and informal reminders have been unsuccessful. It must comply with Indonesian civil law requirements, particularly the Indonesian Civil Code (Kitab Undang-undang Hukum Perdata) provisions regarding debt obligations and collection practices. The letter should establish a clear record of payment demand while maintaining professional business relationships, and may be used as evidence in any subsequent legal proceedings. It's essential to include specific details about the debt, payment terms, and consequences of non-payment, while ensuring compliance with Indonesian debt collection regulations and business customs.
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1. Header with Company Details: Company letterhead, complete contact information, and date
2. Recipient Details: Full name, position, company name (if applicable), and complete address of the debtor
3. Subject Line: Clear indication that this is an overdue invoice notice, including invoice number reference
4. Outstanding Amount Details: Precise statement of the outstanding amount, original due date, and days overdue
5. Payment History: Brief summary of previous payment communications and attempts
6. Required Action: Clear statement of expected payment action and deadline
7. Payment Instructions: Detailed banking or payment method information
8. Closing: Professional closing statement, signature block, and contact information for payment-related queries
1. Late Payment Interest Calculation: Include when applying late payment interest charges as per agreement or applicable law
2. Previous Correspondence Reference: Include when this is not the first reminder, listing dates of previous notices
3. Legal Consequences Statement: Include when this is a final notice before legal action
4. Payment Plan Option: Include when willing to offer installment or alternative payment arrangements
5. Statement of Account: Include when there are multiple outstanding invoices or complex payment history
1. Copy of Original Invoice: Attachment of the unpaid invoice(s)
2. Payment History Statement: Detailed statement showing all transactions and payment attempts
3. Interest Calculation Sheet: Detailed breakdown of interest charges if applicable
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Retail
Professional Services
Construction
Technology
Healthcare
Education
Logistics
Wholesale Trade
Real Estate
Consulting
Financial Services
Relevant Teams
Finance
Accounts Receivable
Legal
Treasury
Credit Control
Administration
Corporate Services
Accounting
Relevant Roles
Finance Director
Accounts Receivable Manager
Credit Controller
Financial Controller
Chief Financial Officer
Accounts Manager
Collections Specialist
Business Owner
Finance Administrator
Legal Counsel
Billing Coordinator
Treasury Manager
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