A Termination Of Lease Letter is a crucial legal document used in Indonesian property transactions to formally end a lease agreement between parties. It is required whenever either a landlord or tenant wishes to end their lease arrangement, whether at the natural conclusion of the lease term or for early termination. The document must comply with Indonesian Civil Code requirements and may be used for both residential and commercial properties. The letter serves multiple purposes: it provides official notice of termination, documents the intended end date, outlines the property handover process, and addresses important matters such as security deposits and final inspections. This document is particularly important in Indonesia's legal context as it helps prevent future disputes and ensures compliance with local property laws and regulations.
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1. Sender's Details: Full name and address of the party sending the termination notice
2. Date: Current date when the termination letter is being issued
3. Recipient's Details: Full name and address of the other party to whom the termination notice is being sent
4. Lease Reference: Details of the original lease agreement including date of execution and property address
5. Termination Statement: Clear statement of intention to terminate the lease
6. Termination Date: Specific date when the lease will be terminated
7. Notice Period Confirmation: Confirmation that the notice period complies with the lease agreement and Indonesian law
8. Property Handover: Proposed date and process for property inspection and key handover
9. Closing: Formal closing statement, signature block, and contact information for further communication
1. Security Deposit: Details regarding the return of security deposit, relevant when a deposit was paid at the start of the lease
2. Outstanding Payments: Discussion of any pending rent payments or utilities to be settled, used when there are outstanding financial matters
3. Property Damage: Description of any damage to the property that needs to be addressed, included when there are property condition issues
4. Early Termination Reason: Explanation of reasons for early termination, required if terminating before the planned end date
5. Forwarding Address: New address for future correspondence, included when the tenant is moving to a new location
1. Original Lease Agreement: Copy of the original lease agreement being terminated
2. Property Inventory: Current inventory list and condition report of the property
3. Payment Records: Documentation of rent payments and any outstanding amounts
4. Photographs: Current photographs of the property condition, if relevant
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