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A Not Renewing Lease Letter is a critical document in Indonesian property management, used when a landlord or property owner decides not to extend an existing lease agreement. This document must be prepared and delivered in accordance with Indonesian Civil Code (KUH Perdata) requirements, particularly regarding notice periods and formal communication methods. It serves multiple purposes: officially documenting the landlord's intention, providing clear move-out instructions, addressing property handover requirements, and ensuring legal compliance. The letter is particularly important in Indonesia's property market, where written documentation of lease termination is essential for both legal protection and maintaining professional relationships. It should be used when the decision not to renew is final and when sufficient notice period can be provided as required by local regulations and the original lease agreement.

1. Sender's Details: Full name and address of the landlord/property owner

2. Date: Current date of the letter

3. Recipient's Details: Full name and address of the tenant

4. Subject Line: Clear indication that this is a lease non-renewal notice

5. Property Details: Complete address and description of the leased property

6. Lease Reference: Reference to the original lease agreement including its date

7. Non-Renewal Statement: Clear statement of intention not to renew the lease

8. End Date: Specific date when the current lease will expire

9. Vacation Requirements: Clear instructions about property vacation and key return

10. Closing: Professional closing statement, signature block, and contact information