The Acknowledgement Letter For Receiving Passport is a crucial document in Malaysian business and administrative practice, commonly used when organizations need to temporarily hold an individual's passport for legitimate purposes such as visa processing, work permit applications, or administrative requirements. This document, governed by Malaysian law, particularly the Passports Act 1966 and Immigration Act 1959/63, serves as a formal record of passport custody transfer and protects both the passport holder and the receiving party. It's essential in various scenarios, including employment processing, visa applications, and institutional requirements, where temporary passport custody is necessary. The document typically includes comprehensive details about the passport, its holder, the receiving party, purpose of custody, and terms of return, ensuring transparency and legal compliance in passport handling procedures.
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1. Letter Header: Official letterhead, date, and reference number if applicable
2. Recipient Details: Full name and address of the person/organization receiving the passport
3. Passport Owner Details: Full name and identification details of the passport owner
4. Passport Details: Passport number, issuing country, date of issue and expiry
5. Acknowledgement Statement: Clear statement confirming receipt of the passport
6. Purpose and Duration: Stated purpose for holding the passport and expected duration of custody
7. Return Commitment: Statement committing to return the passport upon completion of stated purpose or on demand
8. Signature Block: Space for signature, name, and date for both the receiver and witness
1. Authorization Statement: Required when the passport is being received on behalf of another person or organization
2. Special Handling Instructions: Any specific requirements for storing or handling the passport
3. Emergency Contact: Contact details for urgent situations regarding the passport
4. Witness Details: When formal witnessing is required for the acknowledgment
5. Terms and Conditions: Any specific conditions or requirements for passport custody and return
1. Copy of Passport: Attached photocopy of the relevant pages of the passport being received
2. Authorization Letter: If applicable, attached authorization letter from the passport owner or relevant authority
3. Identification Documents: Copies of identification documents of the person receiving the passport
Authors
Relevant legal definitions
Clauses
Relevant Industries
Immigration Services
Human Resources
Education
Travel and Tourism
Professional Services
Banking and Finance
Recruitment
Government Services
Hospitality
Corporate Services
Relevant Teams
Human Resources
Legal
Administration
Compliance
International Student Services
Corporate Services
Employee Relations
Immigration Processing
Document Control
Global Mobility
Relevant Roles
Human Resources Manager
Immigration Officer
Visa Processing Officer
Administrative Manager
Compliance Officer
Legal Administrator
HR Executive
Office Manager
Recruitment Manager
Embassy Administrative Officer
Corporate Services Manager
International Student Coordinator
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